|
 |
|||||
|
May 8, 2007 Joint Meeting Planning Commission Jan 7, 2007 Workshop Dec 18, 2006 Regular meeting Nov 28, 2006 Regular meeting October 16 Regular meeting Sept 18, 2006 Regular meeting August 21, 2006 Regular Meeting August 2, 2006 Workshop August 2, 2006 Special Meeting June 19, 2006 Regular Meeting July 17, 2006 Regular Meeting April 17, 2006 Regular Meeting January 26, 2006 Regular Meeting
|
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On February 18, 2008, a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in the Council Chambers. In attendance were Dan Evans, Patrick Graham, Ed Lark, and Jane Oparowski. Also, in attendance was Nancy Morin, Airport Assistant. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Airport Authority members reviewed the agenda. Dan Evans moved to accept the agenda as presented. Ed Lark seconded the motion and it was passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES1. ZEPHYR DEVELOPMENT LLC. SUB-LEASE TO EQUITY TRANSPORTATION Mike Prilliman from Prilliman Realty was present to answer any questions that the Airport Authority may have regarding the sub-lease to Equity Transportation. A few questions were brought up by the Airport Authority regarding whether Equity Transportation will be able to meet the minimum standards set for the airport. Mr. Prilliman was not aware of the minimum standards and will stop by the airport to get a copy so that he can be educated on what the Airport Authority expects from the sub-lessee. Since Attorney Joe Poblick was not in attendance, an email from him was read by Nancy Morin. Mr. Poblick stated that the lease for Equity Transportation looks fine, but, he has questions and concerns whether their business complies with minimum standards. Patrick Graham stated that Attorney Joe Poblick needs to approve or disapprove the contents of the sub-lease. It cannot be submitted to the Airport Authority at this time as an actual lease since it’s not signed by Mr. Krusen. Dan Evans moved that this item be tabled until Attorney Joe Poblick has completely reviewed and has made the appropriate changes to the sub-lease. It also requires a signature from Mr. Krusen (the lesser) to resubmit to the Airport Authority. Jane Oparowski seconded the motion and it passed unanimously. 3. AIRPORT MANAGER’S REPORT Nancy Morin informed the Airport Authority of the amazing turn out for History Flight and the WWII Barracks demonstrations February 15-17, 2008. Spectators from the barracks would migrate to the FBO which resulted in a great deal of walk-in business for History Flight. Ed Lark mentioned that the WWII Dance had a lot of creative elements and resulted in a great attendance. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information. Dan Evans moved to adjourn. ADJOURNMENT: 5:48 PM
REGULAR MEETING- On January 23, 2008, a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in the Barracks Museum. In attendance were Dan Evans, Patrick Graham, Rachel Nash, Ed Lark, Jim Spears and Jane Oparowski. Also in attendance were Trina Sweet, Airport Manager and Joe Poblick, City Attorney Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Authority reviewed the agenda; Patrick Graham requested the authority address the second item on the agenda first per a request by Mr. Christian. Jim Spears made a motion to accept the agenda as changed. Rachael Nash seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES1. REMOTE STATION, LPV APPROACH - D. CHRISTIAN D. W. Christian addressed the Authority about the need for a remote station citing the increase of new tenants and increase of jet traffic. He stated that IMC approaches at Zephyrhills stops Vandenberg traffic. IFR traffic volume indicates a great need and if finances allow, Mr. Christian encouraged the Airport Authority to consider proceeding with investigation the possibility of implementation. LPV not feasible now, but is needed badly for airport progress. He suggested an alternative LP approach. The board agreed to take his suggestions under advisement and research.
2. ROMA LEASE PROPOSAL Trina Sweet presented a proposed lease agreement for a personal hanger for Ron Roma. Joe Poblick questioned the rent amount, specific type of lease, CPI rate adjustments, grace period, maintenance requirements, deposit, default period and indemnification clause. The authority agreed that the cost of a new appraisal would not outweigh the possible increase of rent. Tenant tax responsibility was presented as another basis for lower rental rates. The model lease was approved to streamline the approval process and provide consistency. The authority agreed to address possible changes to the model lease in a future workshop. Dan Evan’s moved to accept the Roma lease as presented. Jane Oparowski seconded the motion and it passed unanimously. 3. AIRPORT MANAGER’S REPORT Trina Sweet informed the Authority of the T-hangar progress, completion of Taxiway Charlie ahead of schedule and under budget and the delivery of the two new refuelers. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information. Dan Evans moved to adjourn. ADJOURNMENT: 3:00 PM
REGULAR MEETING- On December 3, 2007, a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Dan Evans, Patrick Graham, Rachel Nash, Ed Lark, Jim Spears and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Authority reviewed the agenda. Ed Lark made a motion to accept the agenda as presented. Dan Evans seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTES 1. PROPOSED JOINT PARTICIPATION AGREEMENT - T-HANGAR The Airport Authority reviewed a proposed pre-qualified Joint Participation Agreement from Florida Department of Transportation for T-Hangar Development. Rachel Nash recommended that the proposed Joint Participation Agreement be forwarded to City Council for approval. 2. PORSCHE CLUB OF AMERICA REQUEST The Airport Authority reviewed a request from the Porsche Club of America to schedule dates for the 2008 calendar year. Upon reviewing the schedule that the Porsche Club requested there was a conflict on April 13, 2007 with Sun-N-Fun. Trina Sweet confirmed that the club is charged the standard fee of $300.00 per day and must provide the required insurance coverage prior to each event. Jim Spears moved to accept the schedule with the understanding that the following changes will be made: a) April 13, 2007 will be rescheduled, b) $300.00 per day fee will be incorporated into the proposal letter, and c) proof of insurance is on file. Dan Evans seconded the motion and it passed unanimously. 3. AIRPORT MANAGEMENT REPORT The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information. Trina Sweet recommended cancelling the December Regular Airport Authority Meeting due to no outstanding items and the holiday season. Rachel Nash moved to accept the Airport Manager’s Report and cancel the December Regular Meeting. Dan Evans seconded the motion and it passed unanimously.
ADJOURNMENT: 5:44PM
REGULAR MEETING- On October 15, 2007, a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Dan Evans, Patrick Graham, and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Authority reviewed the agenda. Dan Evans made a motion to accept the agenda as presented. Jane Oparowski seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES1. SKYDIVE CITY-LEASE APPLICATION The Airport Authority reviewed the lease proposal that T.K. Hayes presented. The Authority indicated that they would need more specific information regarding the proposed improvements. Mr. Hayes advised the Authority that he would do some research and draw up some plans for short term development. He would then present them to the Airport Authority within thirty to sixty days. 2. BANNER TOWING POLICY Trina Sweet presented a list of airports in the surrounding area and their regulations for banner towing. Trina recommended a daily rate as opposed to charging for each operation. She requested the Airport Authority propose an amount to present to the City Attorney who would then devise a written contract. Trina advised that the contract would incorporate operating guidelines and rules and regulations. Dan Evans moved to table this item until a written policy is presented to the Airport Authority. Jane Oparowski seconded the motion and it passed unanimously. 3. LPA - PROPOSED WORK AUTHORIZATION - T-HANGAR Mark Kistler, of LPA, presented the Airport Authority with optional work authorizations for construction phase services associated with the t-hangar project. Dan Evans motioned to accept half day schedule A or B and charges with the stipulation that it not accede the amount listed, contingent upon securing the remaining funding for the project. Larry Lynch seconded the motion and it was passed unanimously. 4. AIRPORT MANAGER’S REPORT The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information. ADJOURNMENT: 6:28
REGULAR MEETING- On September 17, 2007, a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Ed Lark, Jim Spears, Dan Evans, Patrick Graham, Rachel Nash and Jane Oparowski Also in attendance was Trina Sweet, Airport Manager. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Authority reviewed the agenda. Dan Evans made a motion to accept the agenda as presented. Jane Oparowski seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTESIt was pointed out that the date of the pre-bid meeting was omitted in the minutes. The correct day was Tuesday August 14, 2007. Ed Lark moved to accept the minutes from the August 20, 2007 regular meeting as corrected. Dan Evans seconded the motion and it passed unanimously. 1. T-HANGAR BID TABULATION Trina Sweet advised Airport Authority members that 11 competitive bids were received for the T-Hangar bid. LPA and the purchasing agent have reviewed and accepted the low bid. Trina Sweet recommended accepting Schedule B contingent on receiving written approval additional FDOT funding; she recommended awarding the contract to Carr Contacting Services. Carr Contracting constructed the previous T-Hangars. She recommended city Council award award the to the bid to Carr Contracting Service for all 67 units. Dan Evans moved to recommend City Council approve the Schedule B T-Hangar bid to Carr Contracting services for $2,713,606.17 contingent on written additional FDOT funding, and to recommend awarding Schedule A if funding is not secured. Jane Oparowski seconded and it passed unanimously. 2. LEASE LATE FEES Current lease late fees are 9% APR that breaks down to about .075% per billing and doesn’t provide a deterrent to pay promptly. The new leases have a 5% late fee accessed after 10 days. It was recommended the airport policy be updated to be consistent with the new rates. Rachel Nash moved to charge a 5% late fee, consistent with the current model lease, subject to attorney approval, Jim Spears seconded the motion. The motion passed unanimously with Dan Evans abstaining.
3. AIRPORT MANAGER’S REPORT The barrack building will be tented on Wednesday, September 19, 2007. Trina Sweet spoke with Darrin Smith a CFI who is willing to conduct a safety meeting for Zephyrhills Municipal Airport. It was suggested having a cook out in conjunction with the safety meeting. Ms. Sweet advised the authority members that she will initially speak with the owner of the derelict Chipmunk, before presenting him with evection notice. The authority members agreed. Staff has been collecting information on banner towing and has enough information to place the item on next month’s agenda. CPAFF is conducting a meeting at the barracks on Tuesday September 18, 2007. In preparation, staff has been doing some touch up painting and general cleaning. Staff also recently painted the Aerocenter sign. There will be another reenactment held in February 2008 at the Barracks Museum. College groups and WWII bombers are also invited to participate. The Chamber will be featuring the airport and its facilities in the new November directory. Dan Evans moved to adjourn the meeting. ADJOURNMENT: 5:54
MINUTES REGULAR MEETING- On August 20, 2007, a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Ed Lark, Dan Evans, Patrick Graham, Larry Lynch, Rachael Nash and Jane Oparowski Also in attendance was Trina Sweet, Airport Manager. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Authority reviewed the agenda. Ed Lark made a motion to approve the agenda as presented. Dan Evans seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTESIt was suggested to include the minutes along with the agenda email notification. Dan Evans moved to accept the minutes from the July 26, 2007 regular meeting as submitted. Rachel Nash seconded the motion and it passed unanimously. 1. TAXIWAY C BID RECOMMENDATION The grant offer from the FAA for Taxiway C has been approved and executed. Trina Sweet recommended awarding the bid to Hewitt Contracting Company. Dan Evans moved to recommend City Council approve the Taxiway C Rehabilitation and Extension Bid in the amount of $362,309.45 submitted by Hewitt Contracting Company. Rachel Nash seconded the motion and it passed unanimously.
2. LPA PROPOSED WORK AUTHORIZATION TAXIWAY C Mark Kistler presented LPA’s proposed work authorization for Taxiway C. The grant agreement will be included in the budget with the DOT paying 80%. Ed Lark moved to recommend City Council approve the LPA Proposed Work Authorization for Taxiway C. Dan Evans seconded the motion and it passed unanimously.
3. LPA PROPOSED WORK AUTHORIZATION T HANGAR RE-BID Mark Kistler presented a proposed work authorization for re-bidding the T-hangar project and explained that the hourly charges were for the administration of the bidding process. The charges were the same as the original bid charges with several notices to bidder updates, new pre-bid preparation. Mr. Kistler agreed to remove the contract preparation charge from the authorization since the first bidding did not go to contract. Rachel Nash moved to recommend City Council approval of the LPA proposed T-Hangar Re-bid work authorization with the contract preparation correction. Jane Oparowski seconded the motion; it passed with Dan Evans opposing.
4. AITI PROPOSED SUBLEASE REQUEST AITI is requesting approval to lease a portion of their facilities to Tampa Avionics. AITI lease is approved for avionics. Trina Sweet recommended approval of the sublease contingent on proper insurance and proper licensing. Dan Evans moved to approve the sublease and send to City Council pending attorney approval. Jane Oparowski seconded and it passed unanimously.
5. AIRPORT MANAGER’S REPORT The T-Hangar pre bid meeting was held Tuesday, August 14, 2007, with the bid opening scheduled for August 28, 2007. The Authority agreed to hold a special meeting jointly with city council to expedite the award process. Trina Sweet and Mark Kistler will be meeting with FDOT to obtain a commitment for an additional $900,000.00 which will allow the airport build the entire T-Hangar project. Staff did not present a financial statement due to a delay from the accounting department. Staff agreed to email the statement once completed. Zephyrhills Municipal Airport will be hosting the regional CFASPP meeting on September 18, 2007 at the Barracks Museum. It was suggested that the staff address the derelict chipmunk in the shade hangar. Staff expects to start bidding the security fencing project within the next several months. Safety concerns need to be addressed at the airport. It was suggested that AOPA or FAA provide a speaker at an airport sponsored safety meeting. It was suggested to hold a weekend meeting open to tenants, pilots and local community. Dan Evans moved to adjourn the meeting. ADJOURNMENT: 6:26
MINUTES REGULAR MEETING- On July 26, 2007 a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Dan Evans, Patrick Graham, Jane Oparowski, Rachel Nash, Jim Spears and Ed Lark. Also in attendance was Trina Sweet, Airport Manager and Joseph Poblick, City Attorney. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Authority reviewed the agenda. Dan Evans made a motion to approve the agenda as is. Jane Oparowski seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Dan Evans moved to accept the minutes from the June 18, 2007 Regular Meeting as presented. Jane Oparowski seconded the motion and it passed unanimously. 1. MAX BRIDGES-PERSONAL HANGAR Trina Sweet explained that Max Bridges has requested to extend his lease. The original lease has a standard ten year term with a termination date of May 2009. She had mentioned to him that he would probably have to be treated as the other personal hangar tenants that are currently there. No more was discussed since Mr. Bridges was not present to state his plans. Dan Evans made a motion to follow standard procedures. Mr. Bridges would need to come up with a plan on paper to present to the Airport Authority. Jim Spears seconded the motion and it passed unanimously. Patrick Graham added that there is no need to table this item at this time.
2. FAA GRANT OFFER-TAXIWAY “C” Trina Sweet explained that the Airport had recently received a grant offer from the FAA for Taxiway “C”. She gave an overview of the funding breakdown for the project and requested that the Airport Authority approve the agreement in order to get the funds in place and proceed with the project. Dan Evans motioned to send Grant proposal for Taxiway “C” project up to City Council for approval. Ed Lark seconded the motion and it was passed unanimously. Dan Evans then motioned for the City of Zephyrhills to make the necessary budget adjustments in next year’s Airport budget in order to complete Taxiway “C”. Jim Spears seconded the motion and it was passed unanimously.
3. LPA-PROJECT UPDATE Jim Goodwin advised that the t-hangar project is going out for bid again. Trina Sweet added that Katrina Bouthot and Joe Poblick will meet to go over any changes that may need to be made on the bid documents.
4. AIRPORT MANAGER’S REPORT Trina Sweet reported changes that were made on the revenue report. There were incorrect figures in the first draft pertaining to fuel. The abandoned aircraft has been removed. It was disassembled and hauled out. The pending fire alarm installation at Aerocenter is near completion. We are awaiting a telephone line to activate it. The Building Department will then make their final assessment. LPA is nearing completion of the Airport Zoning Ordinance. Trina Sweet had a conference call with Phil Jeffko of LPA and the Planning Department last week. It seems that all is in order to present to the Planning Commission on August 14th. Joe Poblick advised the Airport Authority that Zenith will be out of the Zephyr Development property by August 15th. Zephyr Development is now exercising their right for a ten year extension on their lease. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information. ADJOURNMENT: 5:05 PM
MINUTES REGULAR MEETING- On June 18, 2007 a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Dan Evans, Patrick Graham, Larry Lynch, and Ed Lark. Also in attendance was Trina Sweet, Airport Manager and Joseph Poblick, City Attorney. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. The Authority reviewed the agenda. Patrick Graham requested a change to the wording the May 30, 2007 meeting from “Joint Meeting with Planning Commission” to “Special Meeting”. Ed Lark moved to accept the agenda as corrected. Larry Lynch seconded the motions and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTESDan Evans moved to accept the minutes from the May 21, 2007 Regular Meeting, May 30, 2007 Special Meeting and the June 7, 2007 Special Meeting as presented. Ed Lark seconded the motion and it passed unanimously. 1. AIRPORT AUTHORITY REALIGNMENT Dan Evans made a motion to open nominations for board Chairman, Vice-Chairman and Secretary. Ed Lark seconded the motion and it passed unanimously. Dan Evans nominated Patrick Graham for Zephyrhills Municipal Airport Authority Chairman. Ed Lark seconded the motion. Dan Evans made a motion to close nominations for Chairman. Ed Lark seconded the motion and it passed unanimously. Patrick Graham was reappointed as Chairman unanimously. Ed Lark nominated Dan Evans for Zephyrhills Municipal Airport Authority Vice-Chairman. Larry Lynch seconded the motion. Ed lark made a motion to close nominations for Vice-Chairman. Dan Evans seconded the motion. Dan Evans was reappointed as Vice-Chairman unanimously. Larry Lynch nominated Ed Lark for Zephyrhills Municipal Airport Authority Secretary. Dan Evans seconded the motion. Dan Evans made a motion to close nominations for Secretary. Larry Lynch seconded the motion. Ed Lark was appointed as Secretary unanimously. 2. BANNER TOW PLANE FEES Trina Sweet explained that the airport does not have a set procedure for facilitating banner towing planes. There are no fees being charged, no established insurance requirements and no registration or operating procedure in place to monitor who and when the banner towing companies are operating. Sweet indicated that staff has been researching the issue and contacting other airports to compare policies for this type of operations. Without a process in place or established guidelines the airport does not know who is operating. Sweet reported that increased restrictions at surrounding airports has increased banner towing operations at Zephyrhills and the airport has had at least one incident where a banner was released and landed on property belonging to a lease tenant. It was stressed that the companies need to supply insurance coverage to protect the City and it was suggested that the registration numbers of the aircraft should be recorded. Airport staff indicated that they would like to investigate the matter further and collect more information from other airports prior to adopting a policy for Zephyrhills Airport.
Dan Evans made a motion to table the banner tow plane fee item until more information is made available. Ed Lark seconded the motion and it passed unanimously.
3. GENERAL AVIATION USER FEE INFORMATION PROVIDED BY T.K. HAYES T. K. Hayes of Skydive City addressed the Authority about proposed legislative amendments that could increase fees associated with general aviation and create new user fees intended to fund general aviation airports. Mr. Hayes provided handout information provided by AOPA and urged the airport and Authority members to oppose and legislative action that would increase fees for general aviation. Mr. Hayes explained that the proposed bill seems to be dormant, but may be resurrected, and suggested the airport keep these proposed fees in mind when applying for future grant funding. He encouraged the members to write their congress members and to distribute information to local pilots and businessmen. It was suggested that staff request the e-mail addresses of tenants on the next months invoicing, in order to create a contact list for informational purposes such as this one.
4. AIRPORT MANAGER’S REPORT Trina Sweet reported that aircraft refuelers have been ordered and are being assembled. The fire alarm suppression system for the Aerocenter has been ordered and is being installed, per the fire marshal’s mandate. The suppression system will be paid from the building repair and maintenance budget. The t-hanger construction bid has not been awarded, as all four bids contained at least minor discrepancies. LPA has requested a formal response from the city’s purchasing agent clarifying city policy for proceeding with the project. Joe Poblick advised that an Attorney for Zephyr Development will remove Zenith Aircraft from the Zephyr Development property. The Authority requested that Zephyr Development be notified in writing and the Zephyr Development lease default be placed on the next City Council agenda. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information.
MINUTES SPECIAL MEETING- On June 7, 2007 a Special Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Patrick Graham, Larry Lynch, Jim Spears, and Dan Evans. Also in attendance was Trina Sweet, Airport Manager and Joseph Poblick, City Attorney
Chairman, Patrick Graham called the meeting to order at 4:08 and roll call was taken. A quorum was found to be present.
Dan Evans moved to untable the agenda items.. Ed Lark seconded the motion and it passed unanimously.
AGENDA ITEMS: 1. ZEPHYR DEVELOPMENT-TIMES PUBLISHING COMPANY SUBLEASE APPROVAL REQUEST
Roof repairs to the Zephyr Development have been completed. Attorney Poblick had talked to the city building official and that the repairs had been completed to satisfaction and advised to hold a special meeting to address the Zephyr Development subleases. Trina Sweet recommended approval of the Times Publishing Lease as a suitable tenant for the property. Joe Poblick also recommended lease approval. Dan Evans made a motion to recommend City Council approve the Times Publishing sublease as submitted. Larry Lynch seconded the motion and it passed unanimously.
2. ZEPHYR DEVELOPMENT-SEMINOLE TRANSPORT SPECIALISTS SUBLEASE APPROVAL REQUEST
Seminole Transport is currently occupying the building. Recently they have been cleaning up the property and installed added security. Seminole Transport has been cooperative and receptive to requests by staff. Staff has not received any complaints from others about STS. Ed Lark made a motion to accept the Seminole Transport Specialists sublease and recommend City Council approval. Dan Evans seconded the motion and it passed unanimously.
3. ZEPHYR DEVELOPMENT-ZENITH DISTRIBUTING, LLC SUBLEASE APPROVAL REQUEST
Zenith Distributing is a kit distributor, supplying owner assist with building the aircraft. After the craft assembly, the wings are mounted and construction finalized on airport property. As an aviation business the company needs to meet the airports minimum standards. Allowing continuation of the thru the fence operation endangers grant funding and lawsuits. The owner has expressed desire to build a facility or sublease space from an existing multi use facility to bring the business into compliance. Then tenant is responsible for providing adequate certificate of insurance to cover the approved tenants. Dan Evans moved to not recommend approval the Zenith Distributing LLC sublease with Zephyr Development based on thru the fence operations in violation of current Airport minimum standards. Ed Lark seconded the motion and it passed unanimously. Attorney Poblick suggested finding Zephyr Development in default of their lease for having an unapproved subtenant. Allowing an unapproved tenant, operating outside airport minimum standards is in violation of city ordinance. The authority agreed to send Zephyr Development notification of pending default notification to allow for extra time for compliance. Dan Evans made a motion that the board recommend City Council find Zephyr Development in default of their lease because of the Zenith Distributing LLC sublease and request that council take necessary action that they deem fit. Larry Lynch seconded the notion and it passed unanimously. ADJOURNMENT: 4:40 PM
MINUTES A SPECIAL MEETING- On May 30 2007 a Special Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Dan Evans, Patrick Graham, Ed Lark, Larry Lynch, Rachel Nash, Jim Spears and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager.
Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present.
Jane Oparowski moved to approve the agenda as presented. Dan Evans seconded the motion and it passed unanimously.
I. AGENDA ITEMS
1. Proposed JPA Security Fencing
The two grant agreements presented are duplicate grant agreements falling under a previous grant agreement for various projects grant agreement. If the new JPA grants are executed it would free up 192,000.00 in state funds to apply to the T-Hangar project. The Security Fencing has been budgeted $120,000; the new grant will allow $200,000. The DOT funds 80% of project expenditures. By accepting this JPA allows the airport to implement the current project under the new grant and add additional security enhancements until the grant expiration in 2010. Dan Evans moved to recommend City Council approve the proposed Security Fencing Grant Agreement. Rachel Nash seconded the motion and it passed unanimously.
2. Proposed JPA Vehicle Signage
Clearly mark and identify areas restricted to aircraft only. Staff is working with the police department to survey the situation and determine what is enforceable by law. This grant will also allow road signs to provide clearer directional signage. This project is budgeted this fiscal year at $15,000; the new grant will allow $40,000. Once the grant funding is secured, the full amount can be budgeted next year. Jim Spears moved to recommend City Council approve the proposed JPA Vehicle Signage Grant Agreement. Jane Oparowski seconded the motion and it passed unanimously.
Trina Sweet informed the Authority she had received confirmation of roof repair completion and requested the Authority schedule a special meeting to address the tabled Zephyr Development Subleases. A meeting was set for Thursday June 7, 2007 at 4 pm in council chambers.
ADJOURNMENT: 4:30 PM
MINUTES REGULAR MEETING- On May 21, 2007 a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Dan Evans, Patrick Graham, Larry Lynch, Rachel Nash, Jim Spears and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager.
Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present.
Jim Spears moved to approve the agenda. Dan Evans seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Jim Spears moved to accept the minutes from the April 16, 2007 regular meeting and the May 8, 2007 Joint Planning Commission meeting as presented. Dan Evans seconded the motion and it passed unanimously.
1. ZEPHYR DEVELOPMENT-TIMES PUBLISHING COMPANY SUBLEASE APPROVAL REQUEST
2. ZEPHYR DEVELOPMENT-SEMINOLE TRANSPORT SPECIALISTS SUBLEASE APPROVAL REQUEST
3. ZEPHYR DEVELOPMENT-ZENITH DISTRIBUTING, LLC SUBLEASE APPROVAL REQUEST
Authority members decided to address agenda items 1-3 collectively since they were similar and related. Airport staff has not received notification of work completion or status of the repairs. Ryman Roofing obtained a permit to repair the roof at Zephyr Development. The authority agreed to call a special meeting when the roof repair notification was received. Dan Evans moved to table items 1-3 for failure to have initial work completed. Jim Spears seconded the motion and it passed unanimously. 4. AIRPORT MANAGER’S REPORT Bids have been received for the T-Hangar project and Taxiway Charlie rehabilitation. Mark Kistler provided an update on the T-Hangar Development and Taxiway Charlie. LPA is currently evaluating bids and researching funding before making a final recommendation to the City. June 15, 2007 is the deadline for grant applications to FAA. The current time schedule is to award the bids within the next 120 days and then 6-8 months to build out. The T Hangars should be built by winter.
The City has awarded a City pest control contract; the new company does not tent for termites. The new company has offered to give us references to assist in finding a company to tent the Barracks.
5. MONTHLY FUEL SALES REPORT Fuels sales reflected an increase in sales from Sun and Fun. The total fuel sold is lower than last year, but the net profit is well. The tenant discount program hasn’t seemed to affect the budget. The program is still receiving positive feedback. 6. MONTHLY REVENUE/EXPENSE REPORT Revenues are in line with expectations. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales as information.
ADJOURNMENT: 5:48 PM
MINUTES JOINT MEETING WITH ZEPHYRHILLS AIRPORT AUTHORITY
A Regular Planning Commission meeting was held with the Airport Authority on May 8, 2007 at 1:35 p.m. in the Robert H. Johnson Council Chambers of the Municipal Building. Chairman Wilkeson called the meeting to order as a quorum was present for both Boards. Roll call was taken. Planning Commission members present were Dave Armstrong, Cliff McDuffie, Lance Smith, Tracy Sullivan, Jodi Wilkeson and Alternates Marcus Price and John Wheeler. Airport Authority members present were: Patrick Graham, Dan Evans, Ed Lark, Jim Spears, Rachael Nash, and Jane Oparoski. Staff present: Airport Manager Trina Sweet, Director of Development Services Todd Vande Berg and Assistant Planner Billy Poe. Chairman Wilkeson gave the invocation followed by the Pledge of Allegiance. Chairman Wilkeson requested a motion to approve the minutes for the March 13th regular meeting as presented. Cliff McDuffie so moved. Motion was seconded by Lance Smith. Motion passed unanimously. 1. Proposed Zephyrhills Municipal Airport Zoning Ordinance Mr. Vande Berg stated that the Airport Authority Board has been invited to join with the Planning Commission for the purpose of discussions on the new Zoning Ordinance that is being proposed for the Land Development Code. He explained that the City, with the assistance of Philip Jufko of the LPA Group, Inc. has developed this proposed ordinance in accordance with State of Florida (Statute Chapter 333) requirements. As a result, this ordinance promotes the maximum safety of aircraft arriving and departing from the airport, as well as residents and property surrounding the airport. It also is intended to protect the airport from incompatible land use as well as potential obstructions to navigable airspace. Mr. Vande Berg introduced Philip Jufko. Mr. Jufko gave an overview of what is in place now and explained that currently the City does comply with the Florida Statutes but at a very minimal level by prohibiting certain types of development of tall structures in or around the airport within the City limits. When developers get into the unincorporated areas of Pasco County there is another aspect of the State Statute that goes into affect that depends on the reliance of developers to go forth through the State (not directly through the City) with their Application to Development. All parties involved must submit an application, F.A.A. Form 7460 for an airspace review of whatever is being proposed. Mr. Jufko stated that because the current ordinance has not been revised for such a long time they took a fresh approach and dealt with the State and took into consideration the latest and greatest changes at the airport. He reviewed the highlights of the proposed ordinance and stated that at this phase they are looking to supersede anything that’s in the city’s zoning ordinance that applies specifically to the airport. He pointed out that references to the airport zoning are all over the place as they are interspersed within different parts of the current zoning ordinance. He suggests to have this ordinance supersede those components (have someone tract all of them down within the current zoning) as they apply to the airport only. Mr. Jufko also stressed that it is important to establish a clear process for when a developer applies to the City for a project located in proximity of the airport and within City limits. They must apply to the FAA and if the FAA comes back to the developer stating that their project is a hazard and if the developer still wants to proceed with seeking a variance to the zoning ordinance, they would have to go before the Airport Authority to get their blessing before it can move upward through the normal chain. After discussion, Dan Evans (Airport Authority Board) moved to recommend approval of the Airport Zoning Ordinance. Motion seconded by Jane Oparoski. Motion passed unanimously. Cliff McDuffie (Planning Commission) moved to Table this item until the next meeting. Motion seconded by Dave Armstrong. Motion passed unanimously. The Airport Authority adjourned at 2:35 p.m. Chairman Wilkeson requested a 5 minute intermission.
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On April 16, 2007 a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Ed Lark, Dan Evans, Patrick Graham, Larry Lynch and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. Dan Evans moved to approve the agenda. Jane Oparowski seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTES Ed Lark moved to accept the minutes from the March 19, 2007 regular meeting as presented. Dan Evans seconded the motion and it passed unanimously. I. AGENDA ITEMS 1. REFUELER BIDS Airport staff recommended to accept Bosserman Aviation’s bid for two thousand avgas refueler and the three thousand jet refueler. All bids received were comparable with Bosserman’s bid being the lowest. They also had the chassis in stock and ready to assemble to the airports specifications. Non-warranty repairs are typically done by city maintenance staff. 80% of the purchace price are grant Dan Evans move to accept airport staff’s recommendation to award the refueler purchase to Bosserman Aviation. Jane Oparoski seconded the motion and it passed unanimously. 2. ADVANCED DRIVER TRAINING SERVICES REQUEST ADTS has requested permission to use Taxiway Bravo for Driver Training Classes on Thursday May 3, 2007 Dan Evans moved to accept Advanced Driver Training Services request to use the airport facilities on May 3, 2007 for the standard $300.00 fee. Ed Lark seconded the motion and it passed unanimously. 3. AIRPORT MANAGER’S REPORT Trina Sweet recapped the ongoing airport projects. She thanked the 99’s for repainting the compass rose at the airport. Dan Evans suggested issuing a certificate of appreciation to be presented at a City Council meeting. The City has cancelled their contract with Wise Pest control. The airport will be able to schedule the termite extermination as soon as new pest control company is selected by City Council. Staff advised the authority member that a letter was sent to Mr. Waddingham reminding him of the June 1, 2007 deadline to relocate his derelict plane. Ryman Roofing has pulled a roofing permit and making roof repairs for Zephyr Development. 4. MONTHLY FUEL SALES REPORT Fuel sales are up with increase in both transient and local traffic. Base tenant discount program is receiving positive feedback. 5. MONTHLY REVENUE/EXPENSE REPORT Trina Sweet is reviewing the budget for mid year review. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales as information.
ADJOURNMENT: 5:48 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On March 19, 2007 a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Ed Lark, Dan Evans, Patrick Graham, and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. Chairman, Patrick Graham called the meeting to order and roll call was taken. A quorum was found to be present. Ed Lark moved to approve the agenda. Jane Oparowski seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTES Dan Evans moved to accept the minutes from the February 19, 2007 regular Meeting as presented. Ed Lark seconded the motion and it passed unanimously. Patrick Graham thanked Dan Evans for chairing the meetings during his recent absences. He also advised the next meeting the board will be realigned.
A Investments Development Corporation presented a letter of intent. They are interested in development of a corporate commercial hangar on airport property.
Mark Kissler addressed the authority updating LPA’s Taxiway Charlie and T Hangar projects. Taxiway Charlie design is complete and SWIFTMUD application has been completed. This project will be applied for as a discretionary grant for this year. T-Hangar design is 95% complete. The existing retention pond design is being modified to allow for additional runoff. Grants to FAA are due by June 1st. Bid advertisement for both projects will begin within the next month. The t-hangar project will include a base bid for 4 10 units hangars with an added bid for 3 9 units hangars.
3. ZENITH DISTRIBUTING Russell Lepre addressed the authority advising the members that Zenith Distributing and Flight Crafters is a distribution center for Zenith Aircraft Kits and provides builder education and assistance. They currently are renting space from Zephyr Development and were initially unaware the lease needed authority approval. Mr. Lepre stated the company wants to continue to do business in Zephyrhills. He advised the authority he wants to do what is necessary to have a proper lease and a proper place for the business preferably on airport property.
4. AIRPORT MANAGER’S UPDATE Trina Sweet provided an update on current airport projects. The 99’s will be painting a compass rose on the taxiway on Sunday March 25, 2007. The City has cancelled the Wise Pest Control contract; the airport will seek additional estimates to tent the barracks. City Council voted unanimously at their last meeting to establish specific time requirements of Zephyr Development for building repairs. The city attorney was to present Zephyr Development with a strict timelines including a week to put forth a performance bond of 150% of the estimate they provided, and strict deadline to apply for a building permit and completion of work. The council clearly agreed to proceed with eviction if Zephyr Development did comply with the requests. Patrick Graham requested a courtesy reminder be sent to the derelict aircraft owner reminding him of the deadline to remove his aircraft.
5. MONTHLY REVENUE/EXPENSE REPORT The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales as information. ADJOURNMENT: 5:52 PM ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On February 19, 2007 a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Ed Lark, Dan Evans, Jim Spears, Rachel Nash and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. Vice-Chairman, Dan Evans called the meeting to order and roll call was taken. A quorum was found to be present. Jim Spears moved to approve the agenda. Jane Oparowski seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTES Jim Spears moved to accept the minutes from the January 10, 2007 Regular Meeting and February 7, 2007 Workshop as presented. Ed Lark seconded the motion and it passed unanimously.
In response to a standing offer from the 99’s to paint a compass rose on the newly resurfaced ramp area, airport staff contacted local surveyors for estimates to identify directional north and south. David Yaple of Rochester & Associates offered his companies services as a contribution to the project. The Authority thanked Rochester & Associates for their donation of services.
Trina Sweet reported that airport staff has successfully installed the software required to offer discount pricing at the self-serve fuel system. Sweet suggested offering a ten cent per gallon discount to registered renters and lessees based at the airport. Rachel Nash made a motion to approve the ten cent per gallon discount for customers who rent or lease directly from the airport. Ed Lark seconded the motion and it passed unanimously.
3. AIRPORT MANAGER’S UPDATE Trina Sweet provided an update on pending airport projects. II. INFORMATION ITEMS
Staff reported that Wise Pest Control is still waiting for warmer weather to tent the barracks building for termites. Ed Lark thanked Trina Sweet and the airport staff for their help with the recent WWII Reenactment at the Barracks Museum. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales as information. ADJOURNMENT: 6:05 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING - On January 10, 2007, a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Jim Spears, Ed Lark, Patrick Graham, Dan Evans, Rachel Nash, and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. Chairman Graham called the meeting to order and roll call was taken. A quorum was found to be present. Dan Evans moved to accept the agenda as presented. Jim Spears seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTESEd Lark moved to accept the minutes of the December 18, 2006 regular meeting, as presented. Jane Oparowski seconded the motion and it passed unanimously.
Jim Spears made a motion to remove GPAS Revised Lease Request from the table for discussion. Ed Lark Seconded the motion and it passed unanimously. The Authority had previously requested full financial disclosure be included in GPAS’ revised business plan and lease proposal. Jim Morley addresses the Authority on behalf of GPAS, explaining that although he was aggressively proceeding with his best effort, he was unable to provide those documents by the meeting deadline. The possibility to share a multi-use facility with another company was discussed as a potential alternative to relieve the time constraints of the Aerocenter rental agreement. The Authority agreed to not take further action and allow GPAS’ existing rental agreement to expire on January 31, 2007. II. ACTION ITEMS: 1. DEBRON DISTRIBUTION SERVICES, INC. – LEASE RENEWAL Authority members reviewed a letter of intent from Debron Distributions Services, Inc., expressing their desire to exercise a one year lease renewal option granted under their existing lease agreement. Trina Sweet recommended approval of the extension request. Rachel Nash moved to recommend City Council extend Debron Distribution Services, Inc. lease agreement for an additional year term. Dan Evans seconded the motion and it passed unanimously. 2. LEASE NEGOTIATIONS/TERM Trina Sweet explained that certain airport tenants, who are already operating under extension options, have expressed an interest in renegotiating their lease agreements for longer terms. Sweet recommended that the Authority develop and agree upon a standard procedure for renegotiating lease agreements. The Authority suggested having a Workshop along with the tenants and the City Attorney. A lease negotiation workshop was tentatively scheduled for February 5, 2007 in the WWII Barracks Conference Room at 2:00pm, subject to the City Attorney’s availability. III.____INFORMATION ITEMS:
ZEPHYR DEVELOPMENT Trina Sweet provided the Authority with a copy of a second letter, from the City Attorney to Zephyr Development, notifying them of breach of their lease agreement. Dan Evans made a motion to have the Airport Manager consult the City Manager and explore the possibility of the Airport hiring a specialized attorney on an as need basis for certain situations that may arise in the future. Concern was expressed over funding and contractual obligations. The members expressed concerns over the handling of the Zephyr Development eviction and requested Trina Sweet ensure the eviction be placed on City Council’s next agenda. The motion passed 5 to 1, with Rachel Nash opposing. WISE PEST CONTROL Trina Sweet explained that the termite tenting of the WWII Barracks Museum has still not occurred. Wise Pest Control has put off the tenting several times now, explaining that the temperature should be 78 degrees or higher to maximum effectiveness. T-HANGAR RE-INSPECTIONS Trina Sweet informed the Authority that the initial t-hangar fire inspections resulted in 38 noted infractions; however, the recent re-inspections noted only a few simple violations, which the Fire Marshal agreed could be handled on an individual basis. The cleanup efforts proved to be an overall success. The Airport Authority accepted the Monthly Project Report, Monthly Fuel Sales Report, and Monthly Revenue/Expense Report as information. ADJOURNMENT: 6:55 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES WORKSHOP- On February 7, 2007, a workshop of the Zephyrhills Municipal Airport Authority was held in the Zephyrhills Barrack Conference room. In attendance were Ed Lark, Dan Evans, Jim Spears, and Jane Oparowski. Also in attendance were Trina Sweet, Airport Manager and Joe Poblick, City attorney. Discussion Topic: Lease Policies Authority members met to discuss lease renegotiation policies for lessees. The members discussed requiring renegotiation of leases rather than granting amended current leases. The renegotiation process would allow for a new lease reflecting current rules and allow for security and FAA changes. Members agreed that the current lease negotiation policies are effective and agreed not to implement any procedural changes. ADJOURNMENT: 2:45 PM ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On December 18, 2006 a Regular Meeting of the Zephyrhills Municipal Airport Authority was held in City Council Chambers. In attendance were Ed Lark, Patrick Graham, Dan Evans, and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. Chairman Graham called the meeting to order and roll call was taken. A quorum was found to be present. Chairman Graham explained that two items needed to be added to the agenda. The items were an update on Zephyr Development and rescheduling of the January meeting. Dan Evans moved to correct the agenda to include rescheduling of the January meeting and Zephyr Development update. Jane Oparowski seconded the motion and it passed unanimously. Ed Lark moved to accept the agenda as changed. Jane Oparowski seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTES The Authority reviewed minutes from the November 20, 2006, Regular Meeting. Patrick Graham requested a change to the wording of the minutes from Patrick Graham “requested a motion” to Patrick Graham “stated that the Authority could entertain a motion.” Ed Lark moved to accept the minutes with the revised wording. Jane Oparowski seconded the motion and it passed unanimously.
Trina Sweet advised the authority that the original GPAS lease agreement from April 1st was not signed. She presented the Authority with a revised GPAS business plan for a new lease agreement. The Authority noted that Mr. Morley needs to include Item 7 and 8 of the lease application guidelines (Item 7, Evidence of financial capability, including a current financial statement to perform and provide the services and facilities proposed; Item 8, historical evidence of satisfactory performance previous similar activities.) The Authority suggested Mr. Morley bring in his financial backer or investors to speak on his behalf. Jim Morley presented the Authority with a synopsis of his accomplishments, contracts and bid invitations. The Authority requested revised expense estimates, financial statements and business history in print to present to Zephyrhills City Council. Dan Evans moved to table GPAS’ request until the January meeting. Jane Oparowski seconded the motion and it passed unanimously.
Driving Dynamics requested use of Taxiway B from March 5 thru March 7, 2007 for a safety driving course. Ed Lark moved to accept the Driving Dynamics request. Dan Evans seconded the motion and it passed unanimously.
The Porsche Club of America requested use of the airport on multiple dates in 2007. The Authority discussed the storage of the club’s utility trailer and asked staff to speak to the club about removal of the trailer. Dan Evans moved to approve the proposed dates from PCA. Ed Lark seconded the motion and it passed unanimously.
The January meeting was rescheduled for January 10 at 5:30 to accommodate the Martin Luther King Holiday on January 15.
II. INFORMATION ITEMS Trina Sweet updated the Authority Members that airport staff has not received any correspondence from Zephyr Development. Attorney Poblick indicated in an e-mail that he was in receipt of a letter from Mr. Krusen’s attorney stating that building repairs have been contracted at an estimated cost of $50,000 and the supplies have been ordered. Mr. Poblick has requested a copy of the roof repair contract and time table for completion. Mr. Krusen’s attorney was advised that only after the repairs were complete would the Authority consider sublease approvals. The Authority discussed the lack of information provided as to what repairs were contracted. The Airport Manager advised the Authority members that there are at least two new tenants in the facility without approved subleases. Dan Evans moved to proceed with the default and eviction process, due to continuous failure to respond to multiple Airport Authority requests and non compliance of their lease agreement. Jane Oparowski seconded and the motion passed unanimously. The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information. Trina Sweet updated the Authority on the following: · The dumpster is still in place with minimal abuse. · She and Mark Kistler, of LPA, have scheduled a meeting with the FAA to discuss t-hangar funding and other grants. · Airport staff is researching options for keyless entry systems and security upgrades. · Termite tenting of the WWII Barracks Museum has been put on hold by Wise Pest Control, due to problems with their City licensing and other paperwork.
Chairman Graham advised members that the t-hangar re-inspection is scheduled for December 20. He also suggested the t-hangar rental agreements be updated in the near future.
ADJOURNMENT: 7:03 PM ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On, November 28, 2006 a Regular Meeting was held in City Council chambers by the Zephyrhills Municipal Airport Authority. In attendance were Ed Lark, Patrick Graham, Rachel Nash, Dan Evans, Jane Oparowski, and Jim Spears. Also in attendance was Trina Sweet, Airport Manager. Chairman Graham called the meeting to order and roll call was taken. A quorum was found to be present. Chairman Graham stated that the Authority could entertain a motion to add an item to the current agenda. Bill Waddingham is present to address the issue of his unairworthy aircraft. Ed Lark moved to approve to add Mr. Waddingham to the agenda. Jane Oparowski seconded the motion and it passed unanimously. Dan Evans moved to approve the agenda changes. Jim Spears seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTES Jim Spears moved to approve the minutes from the Regular Meeting. Dan Evans seconded the motion and it passed unanimously. Chairman Graham stated that the Authority could entertain a motion to take GPAS off of the tabled items. Rachel Nash motioned to remove GPAS from tabled items. Dan Evans seconded the motion and it passed unanimously. Trina Sweet updated the Airport Authority on the position of GPAS. Jim Morley, owner of GPAS, advised that he is prepared to resubmit the same proposal. He reviewed hardships of GPAS since April and requested an extension. It is understood that currently there is no lease for the preferred parcel. GPAS has a rental agreement for Aerocenter office space only. Dan Evans showed concern of performance time and an extra year of development would make an unfair advantage. Patrick Graham stated that the Authority could entertain a motion to extend rental agreement 30 days at which time the City Council will review proposal. If the proposal is accepted and a lease is signed, GPAS will then have 90 days to break ground. Jim Spears motioned to extend rental agreement only. Rachel Nash seconded the motion. Dan Evans opposed. II. ACTION ITEMS
Mark Kistler, of LPA, made a presentation of two ideas of T-Hangar layout plans. The new design includes 67 units as opposed to 50 that was initially planned for. The estimated cost is 2.5 million which would include the reconstruction of the current taxi way. Trina Sweet advised that current budget along will an advancement from 2008 budget would cover the 2.5 million. An advancement is possible since it fits into our five year plan. The entire Airport Authority agreed upon solid entrances to T-Hangars as opposed to grass dividers. These plans would match the current T-Hangars. Mark Kistler advised that the taxiways and parking lot would be built as planned and T-Hangars added according to the funds available. No need for alternative design.
Bill Waddingham reviewed his letter that was dated November 20, 2006 addressed the Airport Authority stating the condition and maintenance plans for his current unairworthy aircraft. He requested an extension since his 60 day deadline is up today. Dan Evans motioned that effective December 1, 2006 there would be an extension of six months with the understanding of continued maintenance during this time to obtain a ferry permit or the Airport Authority will be forced to take recourse. Mr. Waddingham agreed that this was plenty of time. Jim Spears seconded the motion and it was passed unanimously. III. INFORMATION ITEMS The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales as information. Chairman Graham added that he and the newly instated Fire Chief would be conducting T-Hangar inspections on December 2, 2006. Trina Sweet advised Airport Authority about the status of Wise Pest Control fumigation delay. Chairman Graham advised Trina to press the issue of them completing the work themselves or they hire someone else to complete the job at their expense. Chairman Graham showed concern about the life expectancy of the fuel tanks. Trina Sweet assured him that our current quality control and Henry Hauser keeps us informed of the upkeep. ADJOURNMENT: 7:03 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On October 16, 2006 a regular Meeting was held in City Council chambers by the Zephyrhills Municipal Airport Authority. In attendance were Ed Lark, Rachel Nash, Dan Evans, Larry Lynch, and Jim Spears. Also in attendance was Trina Sweet, Airport Manager and attorney Joe Poblick Vice Chairman Evans called the meeting to order and roll call was taken. A quorum was found to be present. Larry Lynch moved to approve the agenda as printed. Ed Lark seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF THE MINUTESRachel Nash moved to approve the minutes from the Regular Meeting. Larry Lynch seconded the motion and it passed unanimously.
Trina Sweet advised the authority, that she has not had contact Zephyr Dev. A default letter has not been sent previously due to discussions with Zephyr Development indicating they were willing to comply. The authority decided that Zephyr Development needs to repair the roof and set up a timeline for complete repairs. Attorney Poblick informed the authority he would send a written, certified, return receipt default letter on Tuesday October 16. The authority agreed to set up a special meeting if Zephyr Development requested. The authority also requested the attorney to send an additional letter addressing the presence of unapproved tenants. The attorney told the authority that the default letter will require Zephyr Development to respond in writing within 15 days of receipt of letter. If no response is received, then the authority will start default proceedings. Discussion on future maintenance, Staff will implement a new in house inspection program in January. Outside commercial inspections will be considered in instances of non compliance and disagreements. The tenant would be required pay for the commercial inspection. Larry Lynch moved to accept building inspection report dated 10/02/06 into the record and the repairs indicated in this report need to be addressed by Zephyr Development and Mr. Kruzen. The attorney will send a letter of default tomorrow ( October 16, 2006)indication In order to avoid default the roof shall be repaired according to said inspection, it will also be the responsibility of Zephyr Development to put together a plan of action as to how each item in this report will be addressed. Jim Spears seconded the motion and it passed unanimously.
Trina Sweet explained that certain portions of the previously had come in under budget. The proposed amendment to the work authorization would allow additional work to be preformed for the same amount of money. The additional work would include mapping and identification of additional lease parcels. Rachael Nash moved to approve the LPA Work Authorization Amendment Ed Lark Evans seconded the motion and it passed unanimously.
Mark Kessler updated the Authority on LPA’s T-Hangar Development project. Adjustment of the hangar layout may result in 58 units instead of 50. He informed the members that the additional cost to build the extra units would be offset by the additional revenue. No action required.
Jim Morley of GPAS requested additional time to regroup his business to stay afloat Authority members expressed concern over unfair business advantage that could affect grant assurances. The authority agreed to let GPAS stay where he is for now, and to call a special meeting if any interest is expressed in the property. Ed Lark moved to table the item until the next meeting the understanding that a special meeting would be called if necessary. Larry Lynch seconded the motion and it passed unanimously. II. INFORMATION ITEMS The Airport Authority accepted the Monthly Project Report, Monthly Revenue/Expense Report and Monthly Fuel Sales as information. Bob Erickson addressed the authority without notice, advising them that spiders in the hangars could be treated chemically. He stated he would bring the product information to the airport staff.
ADJOURNMENT: 6:30 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES REGULAR MEETING- On September 18, 2006 a Regular Meeting was held in City Council Chambers by the Zephyrhills Municipal Airport Authority. In attendance were Ed Lark, Patrick Graham, Rachel Nash, Dan Evans, Larry Lynch, and Jane Oparowski. Also in attendance were Trina Sweet, Airport Manager and Joseph Poblick, City Attorney. Chairman Graham called the meeting to order at 5:35 pm and roll call was taken. A quorum was found to be present. APPROVAL/CORRECTION OF THE AGENDA Chairman Graham advised the members that Attorney Tripp Barlow, representing Zephyr Development wanted to address the members. Rachel Nash moved to allow the emergency item to be added to the agenda. Jane Oparowski seconded the motion and it passed unanimously. Rachel Nash moved to approve the corrected agenda. Dan Evans seconded and the motion passed.
APPROVAL/CORRECTION OF THE MINUTESDan Evans moved to approve the minutes from the Regular Meeting. Larry Lynch seconded the motion and it passed unanimously. I. TABLED ITEMS1. REMOVAL OF UNAIRWORTHY AIRCRAFT Dan Evans made a motion to remove the item of Un-Airworthy Aircraft from the table for discussion. Rachel Nash seconded and the motion passed unanimously. Trina Sweet presented the Authority with a draft of the notice she planned to send to the owner of the un-airworthy aircraft. The Authority had previously determined the aircraft, a Cessna 421, to be a hazard and a nuisance to the airport. The draft letter requires removal of the unairworthy aircraft within 60 days. Attorney Poblick advised the Authority that the letter was okay and to send it return receipt. Dan Evans made a motion to accept the letter as presented and send it to the individual notifying the owner that the aircraft needs to be removed. Larry Lynch seconded the motion and it passed unanimously Chairman Graham addressed the audience and determined that several people wanted to address the Authority on several airport issues. The Authority agreed to let them speak at the end of the meeting. II. ACTION ITEMS: 1. AIRPORT PROPERTY DEVELOPMENT PLAN Dan Evans reported on the recent workshop. He informed the Authority of the general discussion about availability of property. LPA provided a land use map for the Authority to reference. Trina Sweet recommended the Authority reserve an identified four acre parcel of property for a future corporate hangar facility. Ed Lark moved to specifically designate the identified four acre parcel for a corporate hangar facility, Jane Oparowski seconded the motion and it passed unanimously. 2. ZEPHYR DEVELOPME Attorney Poblick addressed the confusion over what repairs need to be done. Mr. Poblick has been in contact with Mr. Krusen’s legal counsel and agreed to have a third party roofing contractor inspect the facility and make a list of needed repairs. Mr. Poblick was assured that Mr. Krusen would make repairs after receipt of the repair list. Mr. Poblick recommended approval of Mr. Krusen’s sublease, pending his review and conditioned upon the roof repair.
Attorney Tripp Barlow addressed the Authority, on behalf of Zephyr Development, and advised that Mr. Krusen is committed to tackling the maintenance issues. He asked the Authority to consider approving a new sublease tenant for Zephyr Development. Mr. Barlow was made aware of another unapproved sublease tenant, currently operating at Zephyr Development, that airport staff recently became aware of. It was explained that all subleases need to be approved in order to prevent unfair business practices, which may jeopardize grant assurances. Attorney Barlow stated that he would make sure to get the second sublease to City Council. Dan Evans expressed his concern about repeated promises from Zephyr Development over the past 18 months and suggested that the Authority should wait until the repairs are made before approving the sublease. Trina Sweet reminded the Authority that they originally received an estimate of $8,000 for roofing repairs, which was provided by Mr. Krusen. Since a permit was not obtained for the repairs, the airport requested proof the work had been completed. Ms. McRae, who identified herself as representing Mr. Krusen, was made aware of this situation. McRae advised Ms. Sweet that the estimate was a blind estimate and once the roofer actually inspected the roof, only one panel needed repair. Sweet pointed out that the Authority voted in August to find Zephyr Development in default of their lease for failure to maintain the premises as required and to deny any future subletting of the property until such time the default is corrected. Attorney Barlow asked the Authority for a comprehensive list of everything that needs to be repaired. Chairman Graham suggested retaining a commercial inspector instead of a roofer to assess the facility and give Mr. Krusen 30 days to correct deficiencies. Attorney Barlow was informed that all buildings would be inspected soon and other maintenance requests would possibly need to be met in the future. Attorney Barlow advised the Authority that he would recommend to Mr. Krusen that all maintenance issues be addressed at once and requested the airport proceed with a full third party inspection and provide a complete list of necessary repairs. Chairman Graham and the Authority agreed to entertain having an emergency meeting after Mr. Krusen was presented with a detailed list and the repairs were made in an effort to get the new sublet approved and presented to the City Council in October. Dan Evans made a motion to spend money to have a commercial inspector give a full accounting of what is required to bring that particular building up to standard. Ed Lark seconded and it was passed unanimously.
III. INFORMATION ITEMS: Trina Sweet, Airport Manager advised the authority members that: · Staff is cleaning out their hangar and working with the city document clerk to start scanning and destroying old documents. · The fire department will be moving their truck to a new location. · Staff is collecting sample agreements from other airports and will be drafting a new rental agreement with the city attorney that will offer more clarification on hangar usage. · Staff is working with credit card processing company on implementing new software that would allow discount rates for tenants. · The new dumpster is heavily used probably because the inspections. Staff has received positive comments from tenants. · Authority members were asked to review the proposed Airport Zoning Ordinance and contact the Airport Manager with any questions or concerns. · GPAS letter was presented to authority for review.
The Airport Authority accepted the Monthly Project Report and Monthly Fuel Sales Report as information.
With no further business the Authority opened the floor for a brief public session.
Richard Carrier of Wimauma addressed the Authority. He commented that small fliers are the life blood of the airport. He stated that most airports have multiple aircraft in hangars. He stated that larger aircraft is a larger fire issue than a smaller aircraft. Building hobby aircraft is a common practice. He asked the authority to use common sense and modify rules as necessary. He encouraged promoting good communications. Patrick Graham advised the audience that subleasing often creates problems with communication and security. Graham acknowledged that fire hazard and construction suggestions would be taken under advisement. Trina Sweet clarified that routine owner maintenance and kit-plane building are allowed, as long as local fire codes are complied with. Len Janicki of Wesley Chapel questioned his fire inspection violation of having household storage. He stated that he had 4 bicycles, 6-7 boxes of Christmas decorations, a desk and file cabinet, and a couple of work benches along with his airplane. His request for a 30 day extension to clean up his hangar was denied. He has spoken with staff about the poisonous spiders in every hanger and lack of pest control program. The staff stated that pest control is costly, but agreed to conduct a study of possible pest control and advise the Authority at next meeting. Roy Freeburg of Zephyrhills questioned putting two vehicles or gyrocopters in one shade hangar space. Trina Sweet explained that the shade hangar spaces are not designed for multiple aircraft or gyrocopters. The Authority advised that currently two aircraft are not allowed in any one space per the current rental agreement, adding that the issue may be addressed and clarified when a new hangar rental agreement is drafted. Mr. Freeburg asked for clarification of non-routine maintenance. Trina Sweet explained that allowable maintenance is different for each category of aircraft and owner maintenance rating, as determined by FAA FAR 103 and other applicable regulations. Sweet added that it is up to each aircraft owner to know what type of maintenance they are permitted to perform. Sweet explained that non-routine maintenance is any maintenance in excess of what a particular class or category of aircraft allows an owner to perform, adding that the main problem occurring at the airport deals with registered aircraft owners, or hired off-field mechanics, performing excessive maintenance. The Authority suggested that any pilot who feels they are justified in performing noted excessive maintenance should issue a statement to the airport clarifying what is routine for their particular type aircraft. Trina Sweet reconfirmed that the only issues that airport staff has with the building of aircraft are activities in violation of local fire codes or other applicable regulations. ADJOURNMENT: 6:55 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY
MINUTES
WORKSHOP MEETING- On August 2, 2006 a Workshop of the Zephyrhills Municipal Airport Authority was held. In attendance were Ed Lark, Patrick Graham, Rachel Nash, Dan Evans, Larry Lynch, and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager. The Workshop was held to discuss the recent annual inspection by Fire Marshal Kerry Barnett of Zephyrhills Fire Department. Patrick Graham accompanied the Fire Marshal. Patrick Graham presented a slide presentation of hangar inspection findings, with the purpose to identify code violations and educate the hangar tenants of allowable uses. The presentation showed pictures of hangars with unregistered cars, multiple aircraft, aircraft construction, boxes and files, combustible oxygen, loft storage, excess flammables, improper storage of flammables, and drop ceilings. Fire Marshal Barnett clarified that T-hangars are for aircraft storage only and the observed violations create excessive fire load potential. Fire Marshal Barnett advised the Authority that the current violations are serious, but that the flammable violations were better than previous years. He also advised that the fire department can shut down non-compliant hangars. The City could also be fined for the violations. Discussion of Rules and Regulations covered what is allowed in hangars and it was agreed that all tenants should be made aware of this document. Dan Evans suggested that the hangar end unit’s rental be redefined with a separate usage designation and lease. Through audience discussion, it was suggested to advise tenants of requirements and notices on their monthly statements. It was agreed that tenants, the Airport Authority and airport staff will work together to educate and help each other. Discussion established that it is important for tenants to be aware of violations to protect their own aircraft and that the tenants can report any concerns to airport staff. If tenants have concerns, the city can conduct case specific inspections. Codes were discussed and it was determined that only 25 gallons of fuel is allowed in approved containers, no commercial activity is allowed, no painting in or around hangars, only light maintenance, no welding activity is permitted. All activities have to be in compliance with local fire codes and the Airport Rules and Regulations. It was agreed that airport staff will send out letters of violations by August 20, 2006. The notices will have the violations specifically listed. The tenants will be given until September 30, 2006 to correction the violations. Fire Marshal Kerry Barnett stated that he would be willing to answer any questions at 813-780-0041 or 813 714-6326. His phone number will be listed on the violation letter. At that time the units will be re-inspected and uncorrected violations would be considered in default of their rental agreements and given 30 day evection notice. Chairman Graham pointed out that 30 days is generous, considering that the airport is only required to give 5 days notice. The 33 units with no problems will be sent letters of thanks. All letters will include a reminder about the rental agreement and Rules and Regulations. ADJOURNMENT: 7:05 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY
MINUTES
SPECIAL MEETING- On August 2, 2006 a Special Meeting of the Zephyrhills Municipal Airport Authority was held. In attendance were Ed Lark, Patrick Graham, Rachel Nash, Dan Evans, and Jane Oparowski. Jim Spears was absent. Larry Lynch was excused. Also in attendance was Trina Sweet, Airport Manager.
Chairman Graham called the meeting to order and roll call was taken. A quorum was found to be present. LPA - T-HANGAR DEVELOPMENT SCOPE & FEE: Chairman Graham opened the floor for discussion of the t-hangar development scope and fee, proposed by LPA. Mark Kessler from LPA was in attendance to answer questions. Trina Sweet explained that LPA’s proposal is to encompass the entire design package initially, even though the budget might not allow for complete build-out. The proposal also includes a plan to submit an existing master storm water plan to SWFWMD for approval. Mark Kessler explained that LPA will put together a bid package and estimated project costs will be determined. LPA will then bid for contractors, and will submit recommendations to the airport. Typically, the airport would deal directly with the contractor at that point unless the airport decides to extend LPA’s services to cover construction phase services as Resident Inspector/ Project Manager to oversee the job. Per Mark Kessler, LPA estimates a time frame of 41/2 to 5 months from approval through the end of the bidding phase. Kessler also indicated that once the entire project is permitted through SWFWMD, the airport would have three years under the initial permit, without having to reapply. Trina Sweet recommended that the scope and fee schedule be submitted to City Council for approval. Dan Evans moved to approve the LPA scope and fee schedule for T Hangar Development, as presented, including the master storm water plan, and to submit to Zephyrhills City Council for approval. Rachel Nash seconded the motion and it passed unanimously. ADJOURNMENT: 5:45 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY MINUTES
REGULAR MEETING - On July 17, 2006 a Regular Meeting was held in City Council Chambers by the Zephyrhills Municipal Airport Authority. In attendance were Jane Oparowski, Patrick Graham, Dan Evans, Larry Lynch, and Ed Lark. Also in attendance was Trina Sweet, Airport Manager. Chairman Graham called the meeting to order and roll call was taken. A quorum was found to be present. Dan Evans moved to approve the agenda as printed. Larry Lynch seconded the motion and it passed unanimously. APPROVAL/CORRECTION OF MINUTES Dan Evans moved to approve the minutes from the June 19, 2006, Regular Meeting. Larry Lynch seconded the motion and it passed unanimously.
1. AIRPORT RATES AND FEES Due to the fact that airport rates and fees had not been adjusted in more than ten years, the Airport Authority held a workshop on June 29, 2006 to review the established rates and fees and compare them to a market study of the surrounding area. Proposed increases included t-hangar rental fees to increase to $200.00 per month for present renters. The rate for new renters would be set at $250.00 per month and further reviewed, based on construction costs for new t-hangars. Pavement tie down rates would be set at $35.00 per month, while grass tie down rates would be set at $25.00 per month. Aerocenter hangar and shade hangar rates would be increased, based on the same percentage as the t-hangars. The new proposed rates would be effective September 1, 2006, with a letter of notification to be included with the August billing. Larry Lynch moved to approve the rates, effective date and process of notification. Dan Evans seconded the motion and it was passed unanimously. | ||||
