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ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY
MINUTES
REGULAR MEETING-
On November 17, 2008, a Regular Meeting of the Zephyrhills Municipal Airport
Authority was held in the Council Chambers. In attendance were Dan Evans,
Rachel Nash, Larry Lynch, Jane Oparowski, Arjay Morgan, Ed Lark and Jim Spears.
Chairman, Dan Evans called the meeting to order and roll call was taken. A
quorum was found to be present.
APPROVAL/CORRECTION OF AGENDA
Rachel
Nash moved to accept agenda as presented. Jane Oparowski seconded the motion
and it passed unanimously
APPROVAL/CORRECTION OF THE MINUTES
Rachel Nash moved
to accept the minutes from the October 20, 2008, Regular Meeting as presented.
Jim Spears seconded the motion and it passed unanimously.
I.
TABLED ITEMS
No
tabled items at this time.
II.
AGENDA ITEMS:
PROPOSED JPA - DESIGN AND CONSTRUCTION OF AIRCRAFT WASH STATION
Ann Conley
informed the members that the proposed Joint Participation Agreement, from the
Florida Department of Transportation, is for an aircraft wash station, as
provided in the Airport Master Plan. Oils and soaps would be filtered before
going into the wastewater system, providing for an environmentally improved
central location for washing. The wash station will probably be located on the
backside of the fuel tanks.
Jim Spears moved
to approve the proposed JPA for a wash station at Zephyrhills Municipal
Airport. Ed Lark seconded the motion and it passed unanimously. The proposed
JPA will now be presented to City Council for consideration.
III.
COMMITTEE REPORTS:
Dan
Evans gave details of the first meeting of the disaster preparedness committee.
Plans were initiated for developing a disaster plan, then coordinating with
other municipalities and agencies. A second meeting of the Disaster
Preparedness Committee was scheduled for December 4, 2008 at 3:30 pm.
Mr. Evans
explained that the Audit committee had met to discuss billable discrepancies of
LPA and Carr Contracting records. Staff will let members know when all
information is collected. The next meeting will be scheduled at that time.
AIRPORT MANAGER REPORT:
Ann Conley announced that staff had received a Certificate of
Occupancy for the T Hangar project. Tenants will be taking possession of the
hangars effective December 2008. She also presented an information letter from
Fumi Doi at Zephyrhills Golf Course giving explanation for recent complaints
about the golf course. Members received monthly reports as information.
Mark Kistler, of LPA, let members know that video results of the
t-hangar curbing test were available for review at the Airport office.
ADJOURNMENT:
5:43 PM
MINUTES
REGULAR MEETING- On October 20, 2008, a
Regular Meeting of the Zephyrhills Municipal Airport Authority was held in the
Council Chambers. In attendance were Dan Evans, Larry Lynch, Jane Oparowski, Ed
Lark and Arjay Morgan. Also in attendance was Trina Sweet, Airport Manager.
James Spears joined the meeting at 5:43pm.
Chairman, Dan Evans
called the meeting to order and roll call was taken. A quorum was found to be
present.
APPROVAL/CORRECTION OF THE MINUTES
Ed Lark moved to accept the minutes
from the August 18, 2008, Regular Meeting as presented. Jane Oparowski seconded
the motion and it passed unanimously.
Jane Oparowski
moved to accept the minutes from the September 15, 2008, Regular Meeting as
presented. Larry Lynch seconded the motion and it passed unanimously.
I.
TABLED ITEMS:
No tabled items at this time.
II. AGENDA
ITEMS:
AEROBATIC
BOX PROPOSAL-PAUL LOPEZ
Trina
Sweet presented the Airport Authority with a proposal from Paul Lopez to
practice aerobatic activity in a specific location over the Zephyrhills
Municipal Airport. The proposed aerobatic box would be used by Paul Lopez
during a specified time communicated to Trina Sweet and a NOTAM would then be
called in to alert other pilots in the area. Normal aircraft operations would
have the right of way during these practice sessions. The Airport Authority
suggested that an addendum should be included stating that the Airport Manager
has control of the aerobatic box in case problems occur where the Airport
Manager finds it necessary to close the box. The Airport Authority requested
that Paul Lopez do further research pertaining to waiver application, NOTAM
procedures, copy of addendums and procedures of other airports with aerobatic
boxes.
Jim Spears made a
motion to table this item until Paul Lopez presents the Airport Authority with
the above requested items. Larry Lynch seconded the motion and was passed
unanimously.
PEARSON LEASE ASSIGNMENT
Trina Sweet presented the
Airport Authority with a copy of a proposed lease assignment for Pearson
Industries who is interested in selling their two buildings located in the
industrial park. The buyer would then assume the lease agreements and maintain
the existing operations. A copy of the lease was previously presented to City
Attorney, Joseph Poblick, for review but comments had not been received. The
Airport Authority reviewed the proposed lease assignments.
Jim Spears moved
that the Airport Authority accept the lease assignment as presented, contingent
upon the City Attorney’s approval before presenting to City Council. Jane
Oparowski seconded the motion and was passed unanimously.
DISASTER
PREPAREDNESS
Dan Evans expressed
his interest to draw up a plan of disaster procedures for the airport. The
Airport Authority agreed to meet at the Zephyrhills Municipal Airport FBO on
October 31, 2008 at 3:00pm. Trina Sweet would notify the media to advertise for
interested parties to attend.
AUDIT COMMITTEE
Dan Evans presented the idea to
the Airport Authority of developing an audit committee to compare LPA Group and
Carr Contracting billable hours and expenditures for the t-hangar project. All
Airport Authority members agreed to meet at the Zephyrhills Municipal Airport
FBO on November 6, 2008 at 4:00pm.
AIRPORT MANAGER REPORT
Trina Sweet advised the Airport Authority that the Monthly
Financial Statement was not yet available from the City finance department.
Trina Sweet presented a final
change order to the Airport Authority that was proposed by Carr Contracting in
the amount of $99,439.62 for the additional items that the Fire Marshal
requires. These requirements include improvements on the firewalls and
grounding systems in each unit. The airport is not to pay for this change
order. The last recommendation by the City Manager is that the City of
Zephyrhills will be responsible for the additional funding. Carr Contracting
has requested a twenty day extension to their contract time, which would show a
new completion date of November 18, 2008. Dan Evans voiced concern about the
first billable item on the change order of $800.00 for elevation changes. The
LPA Group had previously agreed to pay this amount since it was a design issue.
Mark Kistler explained that all items were billed to complete their paperwork
for Carr Contracting and that the $800.00 fee would be reimbursed to the City of
Zephyrhills by check. No action is needed by the Airport Authority since the
change order will be presented directly to City Council.
ADJOURNMENT: 6:20PM
MINUTES
REGULAR MEETING- On September 15, 2008, a
Regular Meeting of the Zephyrhills Municipal Airport Authority was held in the
Council Chambers. In attendance were Dan Evans, Larry Lynch, Jane Oparowski,
Rachel Nash and Arjay Morgan. Also in attendance was Trina Sweet, Airport
Manager.
Chairman, Dan Evans
called the meeting to order and roll call was taken. A quorum was found to be
present.
APPROVAL/CORRECTION OF THE MINUTES
Due to computer
difficulties, the minutes from the August 18, 2008, Regular Meeting were not
available for approval. Trina Sweet stated that they would be made available
for approval at the October 2008 scheduled Regular Meeting. Dan Evans agreed to
postpone them until then.
I.
TABLED ITEMS:
No tabled items at this time.
II. AGENDA ITEMS:
PROPOSED
INDUSTRIAL PARK SPEC BUILDING LEASE
Trina Sweet explained to the
Airport Authority the plans to lease five acres located in the industrial park.
Steve Spina was present for discussion. Mr. Spina described the plans that
include a spec building of at least 50,000 sq. ft. for rental purposes. The
City of Zephyrhills had advertised for a partner and received a partner in CLS
Zephyrhills, a group of three individuals: 1) Lance Smith; 2) a contractor; and
3) a developer from Tampa. Progress Energy gave The City of Zephyrhills a
$400,000.00 interest free loan to get the project started. This would be the
first such project for Progress Energy in the state of Florida. They have
previously made such loans to other municipalities but none in Florida. The
loan will be paid back upon lease or sale of the building. Joseph Poblick had
objections to the model lease. An email of changes to be made to the model
lease were enclosed and discussed. Ms. Sweet advised the Airport Authority that
Attorney Poblick’s issues had been previously addressed with all interested
parties and agreed upon. Rachel Nash made a motion to accept the changes to the
model lease as is to present to City Council for approval. Jane Oparowski
seconded the motion and was accepted unanimously.
AIRPORT MANAGER REPORT
Trina Sweet requested time to present an LPA issue regarding
updated specs needed for additional plans for the T-Hangar project. Carr
Contracting has shown continuing concern regarding future erosion due to
elevation problems surrounding the T-Hangars. Mr. Carr recommended to LPA that
sod be used in some areas instead of seeding to limit future erosion. Mark
Kistler, LPA representative, advised that the additional price would be
approximately $4000.00. Jane Oparowski motioned to substitute the seeding in
these specific areas with sod. Larry Lynch seconded the motion. Dan Evans
added with the additional note to “not exceed” $4000.00. The motion was
accepted unanimously. Ms. Sweet advised Airport Authority that if the amount
acceded the $4000.00 she would not take it upon herself to accept the
conditions. This would be brought back to Airport Authority for discussion or
declined altogether.
Trina Sweet presented the Airport Authority
the Monthly Financial Statement and the Fuel Report. Ms. Sweet pointed out that
the budget would be off since the T-Hangars were figured in as positive revenue
prematurely. Due to computer difficulties Trina Sweet will email a copy of the
Airport Newsletter to each Airport Authority member.
Concerns were discussed about the fire
department still using the WWII barracks as residence and whether City Council
will approve billing the fire department for monthly rent. Steve Spina, City
Manager, was present to explain future plans for the fire department. Options
for a modular building during refurbishing the old fire department are being
considered but due to the expense, it seems as though the fire department may be
staying put until the fire department repairs are completed. Dan Evans brought
up the issue of what monies are going to be needed to bring the building back up
to standard once the fire department moves out as it was never meant to be used
as a residential facility. Ms. Sweet mentioned the damaged culvert by T-Hangar
1 which the fire department has caused due to driving the fire truck over it.
The culvert was not designed to support that much weight and has shown sagging
and concerns for collapse. Mr. Spina made a note that this will be brought up
at a later date. Ms. Sweet brought up Mr. Evans idea of billing the fire
department monthly rent. Her concerns are not about income, her concerns are
that we have no proper facility for visiting pilots. Pilots that are required
to sleep between flights are sleeping on tables, benches, floors and in chairs.
Steve Spina brought up the idea of perhaps a temporary pilots lounge at an
office in Aerocenter but was reminded by Ms. Sweet that there is no furniture
available in the empty offices. Larry Lynch inquired whether the WWII Museum
was open to the public. Ms. Sweet affirmed that it is not. The entire barracks
building has been utilized by the fire department since January.
ADJOURNMENT: 6:10 PM
MINUTES
REGULAR MEETING- On August 18, 2008, a
Regular Meeting of the Zephyrhills Municipal Airport Authority was held in the
Council Chambers. In attendance were Dan Evans, Ed Lark, Larry Lynch, Jane
Oparowski and Arjay Morgan. Also in attendance was Trina Sweet, Airport
Manager.
Chairman, Dan Evans
called the meeting to order and roll call was taken. A quorum was found to be
present.
APPROVAL/CORRECTION OF THE MINUTES
Arjay Morgan moved
to accept the minutes from the June 23, 2008, Regular Meeting as presented.
Jane Oparowski seconded the motion and it passed unanimously.
I.
TABLED ITEMS:
No tabled items at this time.
II. AGENDA ITEMS:
T-HANGAR FIRE
INSPECTION REPORT
Trina Sweet reviewed the Fire
Inspection Report with the Airport Authority which states that it’s in agreement
with the Fire Marshal’s findings. All members of the Airport Authority agree
that the plans were previously signed off by the Fire Marshal prior to the
bidding process. Any additional work should not be necessary. If these
additions are deemed necessary by the City Council, all financial responsibility
should fall back to LPA Group. Larry Lynch motioned that the original design in
which LPA Group recommended should be adequate and no further adjustments made
to the plans since Fire Marshal Barnett approved them prior to the bidding
process. Jane Oparowski seconded the motion and it passed unanimously.
T-HANGAR CHANGE ORDER
Trina Sweet
presented a Change Order to the Airport Authority for the T-Hangar Project.
This proposed Change Order included costs to raise the drainage inlets since it
could be a safety hazard to tenants, flooding possibilities as well as concerns
of erosion to this area.
Dan Evans expressed
once again that any additions or changes to the plans at this time should fall
back to LPA Group. Dave Carr of Carr Contracting stated that the work has been
completed. Larry Lynch expressed that there seems to be a continuing problem
with “malfunctions” which should not be the airport’s responsibility. Jane
Oparowski reiterated that any additional financing of the T-Hangar
Project should not be a burden to the airport.
Mark Kistler of LPA was present
to answer any questions that the Airport Authority may have. Mr. Kistler stated
that this adjustment was indeed necessary and LPA Group would pay the $800.00
bill but stands by the original design which was approved twice by the
Zephyrhills Fire Marshal, Kerry Barnett. Mr. Kistler also stated that Dave Carr
has worked diligently and has not done any work that has not been requested of
him. Dan Evans accepted that LPA Group would pay the $800.00 for the elevation
adjustments. No other action was needed.
AEROCENTER LEASE
OPTIONS
Trina Sweet presented the
Airport Authority with options of leasing AeroCenter to a single tenant. Ms.
Sweet stated that the airport would benefit in several ways such as one tenant
to bill, linemen availability to move planes and liability, and vacant offices
would be used which would provide more income for the airport. The Airport
Authority requested that Ms. Sweet research all information pertaining to
present vacancies and history of single tenant at AeroCenter.
AIRPORT MANAGER REPORT
Trina Sweet presented the Airport Authority the Monthly Financial
Statement. The Fuel Report was not available for review but would be emailed to
each Airport Authority member along with a copy of the Airport Newsletter.
Dave Carr of Carr Contracting requested a special meeting with Steve Spina; City
Manager, Kerry Barnett; Fire Marshal and Bill Burgess; Building Official since
each day prolonged production costs him money. Mr. Carr needs to address City
Council for a decision to complete the project one way or another since the
project needs to be signed off by October 28th. Trina Sweet noted
that she has requested on no less than three occasions for any changes/additions
be made in writing by the Fire Department. No response has ever been received.
Larry Lynch reiterated that Carr Contracting is not responsible for any
adjustments that are necessary. The inspector’s performance is in question, not
Carr Contracting or LPA Group. Trina Sweet advised Dave Carr to finish the
project per original plans and move on. Dan Evans agreed that his work has
followed the plans and that the Building Official can sign off a project so that
Carr Contracting is not liable after completion without changes made. Larry
Lynch advised that if he was concerned he could get a General Release of
Liability Form instead of going to litigation. Go to the City Manager and City
Council to state your case. Dave Carr stated that Steve Marlow, Esq. would be
representing him at the City Council meeting scheduled for Monday, August 25,
2008.
Trina Sweet recommended that all Airport Authority members and LPA Group
representatives be present at said City Council meeting.
ADJOURNMENT: 6:38 PM
MINUTES
REGULAR MEETING- On June 23, 2008, a Regular Meeting
of the Zephyrhills Municipal Airport Authority was held in the Council
Chambers. In attendance were Dan Evans, Ed Lark, Rachel Nash, Larry Lynch and
Arjay Morgan. Also in attendance was Trina Sweet, Airport Manager. Jane
Oparowski arrived at 4:45pm.
Chairman, Dan
Evans called the meeting to order and roll call was taken. A quorum was found
to be present.
APPROVAL/CORRECTION OF THE MINUTES
Ed Lark moved to accept the minutes
from the May 19, 2008, Regular Meeting as presented. Rachel Nash seconded the
motion and it passed unanimously.
I.
TABLED ITEMS:
No tabled items at this time.
II. AGENDA
ITEMS:
T-HANGAR CHANGE ORDER REQUEST
Trina
Sweet presented a revised Change Order to the Airport Authority for the T-Hangar
Project. This proposed Change Order included costs to keep the originally
designed metal flashing on one side of each interior wall and add concrete to
the other side of each wall.
Mark Kistler of LPA was present
to answer any questions that the Airport Authority may have. Dan Evans quoted
LPA’s contract for this project, which outlines the services that LPA would
provide for the City of Zephyrhills as well as for the Zephyrhills Municipal
Airport. From his reading, Mr. Evans’ opinion is that LPA should be responsible
for the design and also clarify any misinterpretation of the plans that they
recommended. Mr. Evans suggested that LPA should be working to rectify this
problem or be financially responsible for the corrections. At the very least,
he suggested, they should be the persons contacting the State Fire Marshal’s
office instead of the airport.
No recommendations were made by
the Airport Authority to approve or disapprove the Change Order in the amount of
$48,912.86, as the Authority did not approve the original Change Order.
Trina Sweet requested that the Airport
Authority adjourn and accept the remaining items as informational, as no action
was required at the time.
Rachel Nash made a
motion to schedule any required items for the next scheduled meeting and to
proceed with the Airport Manager Report. Ed lark seconded the motion and it was
passed unanimously.
AIRPORT MANAGER REPORT
Trina Sweet presented the Airport Authority the Monthly Financial
Statement and Monthly Fuel Sales Report.
ADJOURNMENT: 5:05 PM
MINUTES
REGULAR MEETING- On May 19, 2008, a Regular
Meeting of the Zephyrhills Municipal Airport Authority was held in the Council
Chambers. In attendance were Dan Evans, Jane Oparowski, Ed Lark, Rachel Nash,
Larry Lynch and Arjay Morgan. Also in attendance were Trina Sweet, Airport
Manager.
Vice-Chairman, Dan
Evans called the meeting to order and roll call was taken. A quorum was found
to be present.
APPROVAL/CORRECTION OF THE MINUTES
Jan Oparowski moved to accept the
minutes from the April 21, 2008, Regular Meeting as presented. Larry Lynch
seconded the motion and it passed unanimously.
I.
TABLED ITEMS:
No tabled items at this time.
II. AGENDA
ITEMS:
ELECTION OF OFFICERS
Before the election began, Trina Sweet introduced the newly appointed Airport
Authority member Arjay Morgan.
Chairman: Ed Lark nominated Dan Evans as Chairman. No other
nominations were made. Jane Oparowski motioned that the nominations be closed.
The Airport Authority voted unanimously to vote Dan Evans in as Chairman.
Vice-Chairman: Ed Lark nominated Rachel Nash as Vice-Chairman.
No other nominations were made. Arjay Morgan motioned that the nominations be
closed. The Airport Authority voted unanimously to vote Rachel Nash in as
Vice-Chairman.
Secretary: Larry Lynch nominated Jane Oparowski as Secretary.
No other nominations were made. Ed Lark motioned that the nominations be
closed. The Airport Authority voted unanimously to vote Jane Oparowski in as
Secretary.
T-HANGAR CHANGE ORDER REQUEST
Trina
Sweet presented a Change Order to the Airport Authority. This Change Order
showed procedures and costs of what it would take to change the current
installed curbing back to concrete.
During a recent site visit, the
Fire Marshal noted that he did not believe the metal flashing/curbing meets the
applicable NFPA code and determined that concrete curbing on both sides of each
wall would be required.
In response to the
Fire Marshal’s determination, Carr Contracting Services, Inc. has provided a
Change Order for an additional $90,751.75 to change from metal to concrete
curbing.
Mark Kistler of LPA
explained that the Fire Marshal misunderstood about the curbing being on both
sides of the wall. He also mentioned that other projects were currently being
completed at Ocala and Sarasota locations with the same curbing method. It is
up to the individual Fire Marshal’s interpretation of the code. The Airport
Authority members questioned whether the additional curbing was even necessary.
If so, who is responsible for the additional cost?
Larry Lynch made a
motion to direct Steve Spina, City Manager, to request a test of the barrier
with the Fire Marshal and to request a declaration from the State Fire Marshal
on the design that has been approved. Jane Oparowski seconded the motion and it
passed unanimously.
AIRPORT MANAGER REPORT
Trina Sweet presented the Airport Authority the Monthly Fuel Sales Report and
they accepted the report as information.
ADJOURNMENT: 6:40 PM
ZEPHYRHILLS MUNICIPAL AIRPORT AUTHORITY
MINUTES
REGULAR MEETING- On April 21, 2008, a
Regular Meeting of the Zephyrhills Municipal Airport Authority was held in the
Council Chambers. In attendance were Dan Evans, Jane Oparowski, Ed Lark, and
James Spears. Also in attendance were Attorney Joe Poblick and Trina Sweet,
Airport Manager.
Vice-Chairman, Dan
Evans called the meeting to order and roll call was taken. A quorum was found
to be present.
The Airport
Authority members reviewed the agenda. Jane Oparowski moved to accept the
agenda as presented. Jim Spears seconded the motion and it was passed
unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Jan Oparowski moved to accept the
minutes from the March 17, 2008, Regular Meeting as presented. Ed Lark seconded
the motion and it passed unanimously.
I.
TABLED ITEMS:
No tabled items at this time.
II. AGENDA
ITEMS:
DAVID HAYES-SKYDIVE CITY LEASE PROPOSAL
Before Mr. Hayes addressed the Authority, Trina Sweet reiterated the plans for
a joint workshop with City Council members and Airport Authority members
pertaining to the current model lease agreement. All members will be notified
via email with the specifics of the workshop.
Mr. Hayes presented his updated lease proposal, which included
changes that were addressed during his meeting with Trina Sweet. Dan Evans
voiced concerns about the wording “flight training.” Mr. Hayes stated that it
involves the training for his new employees (pilots) in the training of
operating their specific type aircraft, not to imply they would operate a
“Flight School” at Skydive City.
Ed Lark motioned that with the change to the language of
“training”, the lease proposal be presented to City Council, along with any
modifications to the model lease agreement. Jim Spears seconded the motion and
it passed unanimously.
ORDINANCE #1014-08 T-HANGAR EXEMPTION FOR SPRINKLER ORDINANCE
Joe
Poblick was present to answer any questions or concerns from the Airport
Authority. Dan Evans reiterated that hangars do not have flammable items stored
in them. The Airport’s Minimum Standards do not allow this type of storage;
therefore, a fire in a hangar is very unlikely. Trina Sweet questioned Section
2, Paragraph B, and what “change of use” was intended to cover and how this
would differ from new construction. Jim Spears interpreted “change of use” to
be if a hangar were converted into a business, such as a restaurant or FBO. Joe
Poblick agreed to that interpretation. Trina Sweet mentioned that after
extensive research, she found that most Florida airports go by the NFPA
guidelines and this information will be presented to City Council at their next
scheduled meeting.
Ed Lark made a motion to accept
the Ordinance with modifications to Section B, to clarify that “change of use”
refers to uses not covered under NFPA 409. Jane Oparowski seconded the motion
and it passed unanimously.
AIRPORT MANAGER REPORT
Trina Sweet presented the Airport Authority the Monthly Project Report and
Monthly Fuel Sales Report and they accepted the reports as information. She
advised the Airport Authority that Sun-N-Fun was once again a success and very
profitable for the Airport.
ADJOURNMENT: 7:22 PM
ZEPHYRHILLS
MUNICIPAL AIRPORT AUTHORITY
MINUTES
REGULAR MEETING- On March 17, 2008, a
Regular Meeting of the Zephyrhills Municipal Airport Authority was held in the
Council Chambers. In attendance were Dan Evans, Patrick Graham, Ed Lark, Rachel
Nash, and Jane Oparowski. Also in attendance were Attorney Joe Poblick and
Trina Sweet, Airport Manager.
Chairman, Patrick
Graham called the meeting to order and roll call was taken. A quorum was found
to be present.
The Airport
Authority members reviewed the agenda. Ed Lark moved to accept the agenda as
presented. Jane Oparowski seconded the motion and it was passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Dan Evans moved to accept the minutes
from the February 18, 2008, Regular Meeting as presented. Jane Oparowski
seconded the motion and it passed unanimously.
I.
TABLED ITEMS:
ZEPHYR DEVELOPMENT LLC. SUB-LEASE TO EQUITY
TRANSPORTATION
Rachel Nash motioned to take the item of
Zephyr Development Sub-lease off of the table for discussion. Dan Evans
seconded the motion.
Mike Prilliman from
Prilliman Realty was present to answer any questions that the Airport Authority
may have regarding the sub-lease to Equity Transportation. Joe Poblick stated
that a change to the previously presented sub-lease had been made pertaining to
parking. The sub-lease is signed by William Krusen and is sufficient as
presented. Dan Evans moved to approve the sub-lease to present to City Council
for approval. Rachel Nash seconded the motion and it passed unanimously.
II. AGENDA
ITEMS:
DAVID HAYES-SKYDIVE CITY LEASE PROPOSAL
Mr.
Hayes presented a more in depth plan for growth at SkyDive City in order to
obtain an extension in his current lease or renegotiate a new lease. Rachel
Nash is concerned that we need to speak at length of the development and
specifics of the extension since it will set precedent for future leases.
The Authority directed Mr. Hayes to renegotiate the lease
agreement with the Airport Manager and bring the proposed lease agreement back
for review.
BILL
OPAROWSKI-AIRPORT MARKETING/RESTAURANT
Bill
Oparowski addressed the Authority, pointing out that certain things, such as low
fuel prices and restaurants entice aircraft traffic to any airport. He
suggested that the FBO should be relocated to Aerocenter and that the FBO be
transformed into a restaurant privately owned or for the city to hire in
employees to run the restaurant. Trina Sweet agreed that a restaurant would be
a great asset to the airport, but was not necessarily in favor of the City
operating the restaurant or relocating the FBO to Aerocenter. Sweet pointed out
that the FBO is located in an a central location to service pilot needs,
including the fueling system, hangars, barracks building and maintenance
facility.
No action was taken at this time, but the Airport Authority
appreciated Mr. Oparowski formally introducing the idea.
ADTS-DRIVER
TRAINING CLASS REQUEST
Trina Sweet presented a request from ADTS to use of a portion of
Taxiway B on Saturday, April 26, 2008 to conduct a driving safety course. Sweet
advised that ADTS has provided the required proof of insurance and will pay the
established fee, and then recommended the Airport Authority approve the request
from ADTS.
Dan Evans moved to approve the request, as presented. Jane
Oparowski seconded the motion and it passed unanimously.
FIRE
SPRINKLER ORDINANCE SYSTEM
Trina Sweet explained that the City of Zephyrhills recently adopted a fire
sprinkler ordinance, which became effective in November, 2007. The new
ordinance is more stringent than the NFPA standard and requires sprinkler
systems in all commercial and multi-family buildings 5,000 sq. or larger.
Through interpretation of the ordinance, the fire marshal has determined that
this requirement also applies aircraft storage hangars. Sweet explained that
this is certain to have a negative impact on future development at the airport
and questioned the logic of including aircraft storage hangars under this
ordinance, when the basis of the ordinance was one of life safety, assuming that
a larger commercial or multi-family unit would increase the occupancy. Dan
Evans spoke on the difference in material type and construction standards for
aircraft hangars, then questioned the likelihood of having a fire in an aircraft
hangar and the safety aspect of applying water to such a fire. Steve Spina
addressed the Authority and indicated that in speaking with a perspective
investor at the airport, he found that other governments have created specific
exemptions for certain types of buildings such as aircraft hangars and
agricultural buildings. Fire Chief Williams addressed the Authority in defense
of the ordinance citing concern for the safety of firefighters and the lack of
manpower and equipment in comparison to other regions.
Dan Evans moved to have City Council exclude aircraft storage
hangars under 12,000 sq. feet from the ordinance, in accordance with the NFPA
code. Jane Oparowski seconded the motion and it passed four to one, with Rachel
Nash opposed.
BARRACKS MUSEUM/PILOTS’ LOUNGE
Trina Sweet advised the Airport Authority
that the extended living arrangement for the fire department in the Barracks
Museum is causing interference with standard business at the airport. Sweet
explained that the extended living situation has resulted in loss of use, not
only of the Barracks Museum, but also the pilot lounge and conference room.
Sweet suggested Aerocenter as an alternative which would be more suitable and
comfortable for the fire department. Steve Spina and Chief Williams agreed to
view the property.
AIRPORT MANAGER REPORT
Trina Sweet presented the Airport Authority the Monthly Project Report and
Monthly Fuel Sales Report and they accepted the reports as information.
ADJOURNMENT: 7:22 PM
MINUTES
REGULAR MEETING- On February 18, 2008, a Regular Meeting of
the Zephyrhills Municipal Airport Authority was held in the Council Chambers.
In attendance were Dan Evans, Patrick Graham, Ed Lark, and Jane Oparowski.
Also, in attendance was Nancy Morin, Airport Assistant.
Chairman, Patrick Graham called
the meeting to order and roll call was taken. A quorum was found to be present.
The Airport Authority members
reviewed the agenda. Dan Evans moved to accept the agenda as presented. Ed
Lark seconded the motion and it was passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Jane Oparowski
moved to accept the minutes from the January 23, 2008, Regular Meeting as
presented. Dan Evans seconded the motion and it passed unanimously.
1.
ZEPHYR DEVELOPMENT LLC. SUB-LEASE TO EQUITY TRANSPORTATION
Mike Prilliman from Prilliman
Realty was present to answer any questions that the Airport Authority may have
regarding the sub-lease to Equity Transportation. A few questions were brought
up by the Airport Authority regarding whether Equity Transportation will be able
to meet the minimum standards set for the airport. Mr. Prilliman was not aware
of the minimum standards and will stop by the airport to get a copy so that he
can be educated on what the Airport Authority expects from the sub-lessee.
Since Attorney Joe Poblick was not in attendance, an email from him was read by
Nancy Morin. Mr. Poblick stated that the lease for Equity Transportation looks
fine, but, he has questions and concerns whether their business complies with
minimum standards. Patrick Graham stated that Attorney Joe Poblick needs to
approve or disapprove the contents of the sub-lease. It cannot be submitted to
the Airport Authority at this time as an actual lease since it’s not signed by
Mr. Krusen.
Dan Evans moved that this item be
tabled until Attorney Joe Poblick has completely reviewed and has made the
appropriate changes to the sub-lease. It also requires a signature from Mr.
Krusen (the lesser) to resubmit to the Airport Authority. Jane Oparowski
seconded the motion and it passed unanimously.
3.
AIRPORT MANAGER’S REPORT
Nancy Morin informed the Airport
Authority of the amazing turn out for History Flight and the WWII Barracks
demonstrations February 15-17, 2008. Spectators from the barracks would migrate
to the FBO which resulted in a great deal of walk-in business for History
Flight. Ed Lark mentioned that the WWII Dance had a lot of creative elements and
resulted in a great attendance. The Airport Authority accepted the Monthly
Project Report and Monthly Fuel Sales Report as information.
Dan Evans moved to adjourn.
ADJOURNMENT: 5:48 PM
REGULAR MEETING- On January 23, 2008, a Regular Meeting of
the Zephyrhills Municipal Airport Authority was held in the Barracks Museum. In
attendance were Dan Evans, Patrick Graham, Rachel Nash, Ed Lark, Jim Spears and
Jane Oparowski. Also in attendance were Trina Sweet, Airport Manager and Joe
Poblick, City Attorney
Chairman, Patrick Graham called
the meeting to order and roll call was taken. A quorum was found to be present.
The Authority reviewed the agenda;
Patrick Graham requested the authority address the second item on the agenda
first per a request by Mr. Christian. Jim Spears made a motion to accept the
agenda as changed. Rachael Nash seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Jim moved to
accept the minutes from the December 3, 2007, Regular Meeting as presented. Dan
Evans seconded the motion and it passed unanimously.
1.
REMOTE STATION, LPV APPROACH - D. CHRISTIAN
D. W. Christian addressed the Authority about the need for
a remote station citing the increase of new tenants and increase of jet
traffic. He stated that IMC approaches at Zephyrhills stops Vandenberg traffic.
IFR traffic volume indicates a great need and if finances
allow, Mr. Christian encouraged the Airport Authority to consider proceeding
with investigation the possibility of implementation.
LPV not feasible now, but is needed badly for airport
progress. He suggested an alternative LP approach. The board agreed to take
his suggestions under advisement and research.
2.
ROMA LEASE PROPOSAL
Trina Sweet presented a proposed lease agreement for a
personal hanger for Ron Roma.
Joe Poblick questioned the rent amount, specific type of
lease, CPI rate adjustments, grace period, maintenance requirements, deposit,
default period and indemnification clause. The authority agreed that the cost
of a new appraisal would not outweigh the possible increase of rent. Tenant tax
responsibility was presented as another basis for lower rental rates. The model
lease was approved to streamline the approval process and provide consistency.
The authority agreed to address possible changes to the model lease in a future
workshop. Dan Evan’s moved to accept the Roma lease as presented. Jane
Oparowski seconded the motion and it passed unanimously.
3.
AIRPORT MANAGER’S REPORT
Trina Sweet informed the Authority
of the T-hangar progress, completion of Taxiway Charlie ahead of schedule and
under budget and the delivery of the two new refuelers. The Airport Authority
accepted the Monthly Project Report and Monthly Fuel Sales Report as
information.
Dan Evans moved to adjourn.
ADJOURNMENT: 3:00 PM
REGULAR MEETING- On December 3, 2007, a Regular Meeting of
the Zephyrhills Municipal Airport Authority was held in City Council Chambers.
In attendance were Dan Evans, Patrick Graham, Rachel Nash, Ed Lark, Jim Spears
and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager.
Chairman, Patrick Graham called
the meeting to order and roll call was taken. A quorum was found to be present.
The Authority reviewed the agenda. Ed Lark made a motion to accept the agenda
as presented. Dan Evans seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Dan Evans
moved to accept the minutes from the October 15, 2007, Regular Meeting as
presented. Rachel Nash seconded the motion and it passed unanimously.
1.
PROPOSED JOINT PARTICIPATION AGREEMENT - T-HANGAR
The Airport Authority reviewed a
proposed pre-qualified Joint Participation Agreement from Florida Department of
Transportation for T-Hangar Development. Rachel Nash recommended that the
proposed Joint Participation Agreement be forwarded to City Council for
approval.
2.
PORSCHE CLUB OF AMERICA REQUEST
The Airport Authority reviewed a
request from the Porsche Club of America to schedule dates for the 2008 calendar
year. Upon reviewing the schedule that the Porsche Club requested there was a
conflict on April 13, 2007 with Sun-N-Fun. Trina Sweet confirmed that the club
is charged the standard fee of $300.00 per day and must provide the required
insurance coverage prior to each event.
Jim Spears moved to accept the
schedule with the understanding that the following changes will be made: a)
April 13, 2007 will be rescheduled, b) $300.00 per day fee will be incorporated
into the proposal letter, and c) proof of insurance is on file. Dan Evans
seconded the motion and it passed unanimously.
3. AIRPORT MANAGEMENT
REPORT
The Airport Authority accepted the
Monthly Project Report and Monthly Fuel Sales Report as information.
Trina Sweet recommended cancelling
the December Regular Airport Authority Meeting due to no outstanding items and
the holiday season. Rachel Nash moved to accept the Airport Manager’s Report
and cancel the December Regular Meeting. Dan Evans seconded the motion and it
passed unanimously.
ADJOURNMENT: 5:44PM
REGULAR MEETING- On October 15, 2007, a Regular Meeting of
the Zephyrhills Municipal Airport Authority was held in City Council Chambers.
In attendance were Dan Evans, Patrick Graham, and Jane Oparowski. Also in
attendance was Trina Sweet, Airport Manager.
Chairman, Patrick Graham called the meeting to
order and roll call was taken. A quorum was found to be present.
The Authority reviewed the agenda. Dan Evans made a
motion to accept the agenda as presented. Jane Oparowski seconded the motion
and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Jane Oparowski moved to accept the
minutes from the September 17, 2007 Regular Meeting as presented. Dan Evans
seconded the motion and it passed unanimously.
1.
SKYDIVE CITY-LEASE APPLICATION
The Airport Authority reviewed the
lease proposal that T.K. Hayes presented. The Authority indicated that they
would need more specific information regarding the proposed improvements. Mr.
Hayes advised the Authority that he would do some research and draw up some
plans for short term development. He would then present them to the Airport
Authority within thirty to sixty days.
2.
BANNER TOWING POLICY
Trina Sweet
presented a list of airports in the surrounding area and their regulations for
banner towing. Trina recommended a daily rate as opposed to charging for each
operation. She requested the Airport Authority propose an amount to present to
the City Attorney who would then devise a written contract. Trina advised that
the contract would incorporate operating guidelines and rules and regulations.
Dan Evans moved to table this item
until a written policy is presented to the Airport Authority. Jane Oparowski
seconded the motion and it passed unanimously.
3. LPA
- PROPOSED WORK AUTHORIZATION - T-HANGAR
Mark Kistler, of LPA, presented
the Airport Authority with optional work authorizations for construction phase
services associated with the t-hangar project. Dan Evans motioned to accept
half day schedule A or B and charges with the stipulation that it not accede the
amount listed, contingent upon securing the remaining funding for the project.
Larry Lynch seconded the motion and it was passed unanimously.
4.
AIRPORT MANAGER’S REPORT
The Airport Authority accepted
the Monthly Project Report and Monthly Fuel Sales Report as information.
ADJOURNMENT: 6:28
REGULAR MEETING- On September 17, 2007, a Regular Meeting
of the Zephyrhills Municipal Airport Authority was held in City Council
Chambers. In attendance were Ed Lark, Jim Spears, Dan Evans, Patrick Graham,
Rachel Nash and Jane Oparowski Also in attendance was Trina Sweet, Airport
Manager.
Chairman, Patrick Graham called the meeting to
order and roll call was taken. A quorum was found to be present.
The Authority reviewed the agenda. Dan Evans made a motion to accept the agenda
as presented. Jane Oparowski seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
It was pointed out that the date of the pre-bid meeting was omitted in the
minutes. The correct day was Tuesday August 14, 2007. Ed Lark moved to accept
the minutes from the August 20, 2007 regular meeting as corrected. Dan Evans
seconded the motion and it passed unanimously.
1.
T-HANGAR BID TABULATION
Trina Sweet advised Airport
Authority members that 11 competitive bids were received for the T-Hangar bid.
LPA and the purchasing agent have reviewed and accepted the low bid. Trina
Sweet recommended accepting Schedule B contingent on receiving written approval
additional FDOT funding; she recommended awarding the contract to Carr
Contacting Services. Carr Contracting constructed the previous T-Hangars. She
recommended city Council award award the to the bid to Carr Contracting Service
for all 67 units.
Dan Evans moved to recommend City
Council approve the Schedule B T-Hangar bid to Carr Contracting services for
$2,713,606.17 contingent on written additional FDOT funding, and to recommend
awarding Schedule A if funding is not secured. Jane Oparowski seconded and it
passed unanimously.
2.
LEASE LATE FEES
Current lease late fees are 9% APR
that breaks down to about .075% per billing and doesn’t provide a deterrent to
pay promptly. The new leases have a 5% late fee accessed after 10 days. It
was recommended the airport policy be updated to be consistent with the new
rates.
Rachel Nash moved to charge a 5%
late fee, consistent with the current model lease, subject to attorney approval,
Jim Spears seconded the motion. The motion passed unanimously with Dan Evans
abstaining.
3. AIRPORT MANAGER’S
REPORT
The barrack building will be
tented on Wednesday, September 19, 2007.
Trina Sweet spoke with Darrin Smith a CFI who is willing
to conduct a safety meeting for Zephyrhills Municipal Airport. It was suggested
having a cook out in conjunction with the safety meeting.
Ms. Sweet advised the authority members that she will
initially speak with the owner of the derelict Chipmunk, before presenting him
with evection notice. The authority members agreed.
Staff has been collecting information on banner towing and
has enough information to place the item on next month’s agenda.
CPAFF is conducting a meeting at the barracks on Tuesday
September 18, 2007. In preparation, staff has been doing some touch up painting
and general cleaning.
Staff also recently painted the Aerocenter sign.
There will be another reenactment held in February 2008 at
the Barracks Museum. College groups and WWII bombers are also invited to
participate.
The Chamber will be featuring the airport and its
facilities in the new November directory.
Dan Evans moved to adjourn the meeting.
ADJOURNMENT: 5:54
MINUTES
REGULAR MEETING- On August 20, 2007, a Regular Meeting of
the Zephyrhills Municipal Airport Authority was held in City Council Chambers.
In attendance were Ed Lark, Dan Evans, Patrick Graham, Larry Lynch, Rachael Nash
and Jane Oparowski Also in attendance was Trina Sweet, Airport Manager.
Chairman, Patrick Graham called the meeting to order and
roll call was taken. A quorum was found to be present.
The Authority reviewed the
agenda. Ed Lark made a motion to approve the agenda as presented. Dan Evans
seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
It was suggested to include the minutes along with the
agenda email notification. Dan Evans moved to accept the minutes from the July
26, 2007 regular meeting as submitted. Rachel Nash seconded the motion and it
passed unanimously.
1.
TAXIWAY C BID RECOMMENDATION
The grant offer from the FAA for
Taxiway C has been approved and executed. Trina Sweet recommended awarding the
bid to Hewitt Contracting Company.
Dan Evans moved to recommend City
Council approve the Taxiway C Rehabilitation and Extension Bid in the amount of
$362,309.45 submitted by Hewitt Contracting Company. Rachel Nash seconded the
motion and it passed unanimously.
2. LPA
PROPOSED WORK AUTHORIZATION TAXIWAY C
Mark Kistler presented LPA’s
proposed work authorization for Taxiway C. The grant agreement will be included
in the budget with the DOT paying 80%.
Ed Lark moved to recommend City
Council approve the LPA Proposed Work Authorization for Taxiway C. Dan Evans
seconded the motion and it passed unanimously.
3. LPA
PROPOSED WORK AUTHORIZATION T HANGAR RE-BID
Mark Kistler presented a proposed
work authorization for re-bidding the T-hangar project and explained that the
hourly charges were for the administration of the bidding process. The charges
were the same as the original bid charges with several notices to bidder
updates, new pre-bid preparation. Mr. Kistler agreed to remove the contract
preparation charge from the authorization since the first bidding did not go to
contract.
Rachel Nash moved to recommend
City Council approval of the LPA proposed T-Hangar Re-bid work authorization
with the contract preparation correction. Jane Oparowski seconded the motion; it
passed with Dan Evans opposing.
4. AITI
PROPOSED SUBLEASE REQUEST
AITI is requesting approval to
lease a portion of their facilities to Tampa Avionics. AITI lease is approved
for avionics. Trina Sweet recommended approval of the sublease contingent on
proper insurance and proper licensing.
Dan Evans moved to approve the
sublease and send to City Council pending attorney approval. Jane Oparowski
seconded and it passed unanimously.
5. AIRPORT MANAGER’S REPORT
The T-Hangar pre bid meeting was held Tuesday, August 14,
2007, with the bid opening scheduled for August 28, 2007. The Authority agreed
to hold a special meeting jointly with city council to expedite the award
process.
Trina Sweet and Mark Kistler will be meeting with FDOT to
obtain a commitment for an additional $900,000.00 which will allow the airport
build the entire T-Hangar project.
Staff did not present a financial statement due to a delay
from the accounting department. Staff agreed to email the statement once
completed.
Zephyrhills Municipal Airport will be hosting the regional
CFASPP meeting on September 18, 2007 at the Barracks Museum.
It was suggested that the staff address the derelict
chipmunk in the shade hangar.
Staff expects to start bidding the security fencing
project within the next several months.
Safety concerns need to be addressed at the airport. It
was suggested that AOPA or FAA provide a speaker at an airport sponsored safety
meeting. It was suggested to hold a weekend meeting open to tenants, pilots and
local community.
Dan Evans moved to adjourn the meeting.
ADJOURNMENT: 6:26
MINUTES
REGULAR MEETING- On July 26, 2007 a Regular Meeting of the
Zephyrhills Municipal Airport Authority was held in City Council Chambers. In
attendance were Dan Evans, Patrick Graham, Jane Oparowski, Rachel Nash, Jim
Spears and Ed Lark. Also in attendance was Trina Sweet, Airport Manager and
Joseph Poblick, City Attorney.
Chairman, Patrick Graham called the meeting to
order and roll call was taken. A quorum was found to be present.
The Authority reviewed the
agenda. Dan Evans made a motion to approve the agenda as is. Jane Oparowski
seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Dan Evans moved to accept the minutes from the
June 18, 2007 Regular Meeting as presented. Jane Oparowski seconded the motion
and it passed unanimously.
1. MAX BRIDGES-PERSONAL HANGAR
Trina Sweet explained that Max Bridges has requested to
extend his lease. The original lease has a standard ten year term with a
termination date of May 2009. She had mentioned to him that he would probably
have to be treated as the other personal hangar tenants that are currently
there. No more was discussed since Mr. Bridges was not present to state his
plans.
Dan Evans made a motion to follow standard procedures. Mr.
Bridges would need to come up with a plan on paper to present to the Airport
Authority. Jim Spears seconded the motion and it passed unanimously. Patrick
Graham added that there is no need to table this item at this time.
2. FAA GRANT OFFER-TAXIWAY “C”
Trina Sweet explained that the Airport had recently
received a grant offer from the FAA for Taxiway “C”. She gave an overview of
the funding breakdown for the project and requested that the Airport Authority
approve the agreement in order to get the funds in place and proceed with the
project.
Dan Evans motioned to send Grant proposal for Taxiway “C”
project up to City Council for approval. Ed Lark seconded the motion and it
was passed unanimously.
Dan Evans then motioned for the City of Zephyrhills to
make the necessary budget adjustments in next year’s Airport budget in order to
complete Taxiway “C”. Jim Spears seconded the motion and it was passed
unanimously.
3.
LPA-PROJECT UPDATE
Jim Goodwin advised that the t-hangar project is going out
for bid again. Trina Sweet added that Katrina Bouthot and Joe Poblick will meet
to go over any changes that may need to be made on the bid documents.
4. AIRPORT MANAGER’S REPORT
Trina Sweet reported changes that were made on the revenue
report. There were incorrect figures in the first draft pertaining to fuel.
The abandoned aircraft has been removed. It was
disassembled and hauled out.
The pending fire alarm installation at Aerocenter is near
completion. We are awaiting a telephone line to activate it. The Building
Department will then make their final assessment.
LPA is nearing completion of the Airport Zoning
Ordinance. Trina Sweet had a conference call with Phil Jeffko of LPA and the
Planning Department last week. It seems that all is in order to present to the
Planning Commission on August 14th.
Joe Poblick advised the Airport Authority that Zenith will
be out of the Zephyr Development property by August 15th. Zephyr
Development is now exercising their right for a ten year extension on their
lease.
The Airport Authority accepted the Monthly Project Report
and Monthly Fuel Sales Report as information.
ADJOURNMENT: 5:05 PM
MINUTES
REGULAR MEETING- On June 18, 2007 a Regular Meeting of the
Zephyrhills Municipal Airport Authority was held in City Council Chambers. In
attendance were Dan Evans, Patrick Graham, Larry Lynch, and Ed Lark. Also in
attendance was Trina Sweet, Airport Manager and Joseph Poblick, City Attorney.
Chairman, Patrick Graham called the meeting to
order and roll call was taken. A quorum was found to be present.
The Authority reviewed the
agenda. Patrick Graham requested a change to the wording the May 30, 2007
meeting from “Joint Meeting with Planning Commission” to “Special Meeting”. Ed
Lark moved to accept the agenda as corrected. Larry Lynch seconded the motions
and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Dan Evans moved to accept the minutes from the
May 21, 2007 Regular Meeting, May 30, 2007 Special Meeting and the June 7, 2007
Special Meeting as presented. Ed Lark seconded the motion and it passed
unanimously.
1. AIRPORT AUTHORITY REALIGNMENT
Dan Evans made a motion to open nominations for board
Chairman, Vice-Chairman and Secretary. Ed Lark seconded the motion and it
passed unanimously.
Dan Evans nominated Patrick Graham for Zephyrhills
Municipal Airport Authority Chairman. Ed Lark seconded the motion.
Dan Evans made a motion to close nominations for
Chairman. Ed Lark seconded the motion and it passed unanimously. Patrick
Graham was reappointed as Chairman unanimously.
Ed Lark nominated Dan Evans for Zephyrhills Municipal
Airport Authority Vice-Chairman. Larry Lynch seconded the motion.
Ed lark made a motion to close nominations for
Vice-Chairman. Dan Evans seconded the motion. Dan Evans was reappointed as
Vice-Chairman unanimously.
Larry Lynch nominated Ed Lark for Zephyrhills Municipal
Airport Authority Secretary. Dan Evans seconded the motion.
Dan Evans made a motion to close nominations for
Secretary. Larry Lynch seconded the motion. Ed Lark was appointed as Secretary
unanimously.
2. BANNER TOW PLANE FEES
Trina Sweet explained that the airport does not have a set
procedure for facilitating banner towing planes. There are no fees being
charged, no established insurance requirements and no registration or operating
procedure in place to monitor who and when the banner towing companies are
operating. Sweet indicated that staff has been researching the issue and
contacting other airports to compare policies for this type of operations.
Without a process in place or established guidelines the airport does not know
who is operating. Sweet reported that increased restrictions at surrounding
airports has increased banner towing operations at Zephyrhills and the airport
has had at least one incident where a banner was released and landed on property
belonging to a lease tenant. It was stressed that the companies need to supply
insurance coverage to protect the City and it was suggested that the
registration numbers of the aircraft should be recorded. Airport staff
indicated that they would like to investigate the matter further and collect
more information from other airports prior to adopting a policy for Zephyrhills
Airport.
Dan Evans made a motion to table the banner tow plane fee
item until more information is made available. Ed Lark seconded the motion and
it passed unanimously.
3. GENERAL AVIATION USER FEE INFORMATION PROVIDED BY T.K.
HAYES
T. K. Hayes of Skydive City addressed the Authority about
proposed legislative amendments that could increase fees associated with general
aviation and create new user fees intended to fund general aviation airports.
Mr. Hayes provided handout information provided by AOPA and urged the airport
and Authority members to oppose and legislative action that would increase fees
for general aviation. Mr. Hayes explained that the proposed bill seems to be
dormant, but may be resurrected, and suggested the airport keep these proposed
fees in mind when applying for future grant funding. He encouraged the members
to write their congress members and to distribute information to local pilots
and businessmen.
It was suggested that staff request the e-mail addresses
of tenants on the next months invoicing, in order to create a contact list for
informational purposes such as this one.
4. AIRPORT MANAGER’S REPORT
Trina Sweet reported that aircraft refuelers have been
ordered and are being assembled.
The fire alarm suppression system for the Aerocenter has
been ordered and is being installed, per the fire marshal’s mandate. The
suppression system will be paid from the building repair and maintenance budget.
The t-hanger construction bid has not been awarded, as all
four bids contained at least minor discrepancies. LPA has requested a formal
response from the city’s purchasing agent clarifying city policy for proceeding
with the project.
Joe Poblick advised that an Attorney for Zephyr Development
will remove Zenith Aircraft from the Zephyr Development property. The Authority
requested that Zephyr Development be notified in writing and the Zephyr
Development lease default be placed on the next City Council agenda.
The Airport Authority accepted the Monthly Project Report
and Monthly Fuel Sales Report as information.
ADJOURNMENT: 6:20 PM
MINUTES
SPECIAL MEETING- On June 7, 2007 a Special Meeting of the
Zephyrhills Municipal Airport Authority was held in City Council Chambers. In
attendance were Patrick Graham, Larry Lynch, Jim Spears, and Dan Evans. Also
in attendance was Trina Sweet, Airport Manager and Joseph Poblick, City Attorney
Chairman, Patrick Graham called the meeting to
order at 4:08 and roll call was taken. A quorum was found to be present.
Dan Evans moved to untable the
agenda items.. Ed Lark seconded the motion and it passed unanimously.
AGENDA ITEMS:
1. ZEPHYR DEVELOPMENT-TIMES PUBLISHING COMPANY
SUBLEASE APPROVAL REQUEST
Roof repairs to the Zephyr
Development have been completed. Attorney Poblick had talked to the city
building official and that the repairs had been completed to satisfaction and
advised to hold a special meeting to address the Zephyr Development subleases.
Trina Sweet recommended approval of the Times Publishing Lease as a suitable
tenant for the property. Joe Poblick also recommended lease approval. Dan
Evans made a motion to recommend City Council approve the Times Publishing
sublease as submitted. Larry Lynch seconded the motion and it passed
unanimously.
2.
ZEPHYR DEVELOPMENT-SEMINOLE TRANSPORT SPECIALISTS SUBLEASE APPROVAL REQUEST
Seminole Transport is currently
occupying the building. Recently they have been cleaning up the property and
installed added security. Seminole Transport has been cooperative and receptive
to requests by staff. Staff has not received any complaints from others about
STS. Ed Lark made a motion to accept the Seminole Transport Specialists
sublease and recommend City Council approval. Dan Evans seconded the motion and
it passed unanimously.
3.
ZEPHYR DEVELOPMENT-ZENITH DISTRIBUTING, LLC SUBLEASE APPROVAL REQUEST
Zenith Distributing is a kit
distributor, supplying owner assist with building the aircraft. After the craft
assembly, the wings are mounted and construction finalized on airport property.
As an aviation business the company needs to meet the airports minimum
standards. Allowing continuation of the thru the fence operation endangers
grant funding and lawsuits. The owner has expressed desire to build a facility
or sublease space from an existing multi use facility to bring the business into
compliance. Then tenant is responsible for providing adequate certificate of
insurance to cover the approved tenants.
Dan Evans moved to not recommend
approval the Zenith Distributing LLC sublease with Zephyr Development based on
thru the fence operations in violation of current Airport minimum standards. Ed
Lark seconded the motion and it passed unanimously.
Attorney Poblick suggested
finding Zephyr Development in default of their lease for having an unapproved
subtenant. Allowing an unapproved tenant, operating outside airport minimum
standards is in violation of city ordinance. The authority agreed to send
Zephyr Development notification of pending default notification to allow for
extra time for compliance.
Dan Evans made a motion that the
board recommend City Council find Zephyr Development in default of their lease
because of the Zenith Distributing LLC sublease and request that council take
necessary action that they deem fit. Larry Lynch seconded the notion and it
passed unanimously.
ADJOURNMENT: 4:40 PM
MINUTES
A SPECIAL MEETING- On May 30 2007 a Special Meeting of the
Zephyrhills Municipal Airport Authority was held in City Council Chambers. In
attendance were Dan Evans, Patrick Graham, Ed Lark, Larry Lynch, Rachel Nash,
Jim Spears and Jane Oparowski. Also in attendance was Trina Sweet, Airport
Manager.
Chairman, Patrick Graham called the meeting to
order and roll call was taken. A quorum was found to be present.
Jane Oparowski moved to approve
the agenda as presented. Dan Evans seconded the motion and it passed
unanimously.
I. AGENDA ITEMS
1. Proposed JPA Security Fencing
The two grant agreements presented are duplicate grant
agreements falling under a previous grant agreement for various projects grant
agreement. If the new JPA grants are executed it would free up 192,000.00 in
state funds to apply to the T-Hangar project.
The Security Fencing has been budgeted $120,000; the new
grant will allow $200,000. The DOT funds 80% of project expenditures. By
accepting this JPA allows the airport to implement the current project under the
new grant and add additional security enhancements until the grant expiration in
2010. Dan Evans moved to recommend City Council approve the proposed Security
Fencing Grant Agreement. Rachel Nash seconded the motion and it passed
unanimously.
2. Proposed JPA Vehicle Signage
Clearly mark and identify areas restricted to aircraft
only. Staff is working with the police department to survey the situation and
determine what is enforceable by law. This grant will also allow road signs to
provide clearer directional signage. This project is budgeted this fiscal year
at $15,000; the new grant will allow $40,000. Once the grant funding is
secured, the full amount can be budgeted next year. Jim Spears moved to
recommend City Council approve the proposed JPA Vehicle Signage Grant
Agreement. Jane Oparowski seconded the motion and it passed unanimously.
Trina Sweet informed the Authority she had received
confirmation of roof repair completion and requested the Authority schedule a
special meeting to address the tabled Zephyr Development Subleases. A meeting
was set for Thursday June 7, 2007 at 4 pm in council chambers.
ADJOURNMENT: 4:30 PM
MINUTES
REGULAR MEETING- On May 21, 2007 a Regular Meeting of the
Zephyrhills Municipal Airport Authority was held in City Council Chambers. In
attendance were Dan Evans, Patrick Graham, Larry Lynch, Rachel Nash, Jim Spears
and Jane Oparowski. Also in attendance was Trina Sweet, Airport Manager.
Chairman, Patrick Graham called the meeting to
order and roll call was taken. A quorum was found to be present.
Jim Spears moved to approve the
agenda. Dan Evans seconded the motion and it passed unanimously.
APPROVAL/CORRECTION OF THE MINUTES
Jim Spears moved to accept the minutes from the
April 16, 2007 regular meeting and the May 8, 2007 Joint Planning Commission
meeting as presented. Dan Evans seconded the motion and it passed unanimously.
1.
ZEPHYR DEVELOPMENT-TIMES PUBLISHING COMPANY SUBLEASE APPROVAL REQUEST
2.
ZEPHYR DEVELOPMENT-SEMINOLE TRANSPORT SPECIALISTS SUBLEASE APPROVAL REQUEST
3.
ZEPHYR DEVELOPMENT-ZENITH DISTRIBUTING, LLC SUBLEASE APPROVAL REQUEST
Authority members decided to address agenda items 1-3
collectively since they were similar and related. Airport staff has not
received notification of work completion or status of the repairs. Ryman Roofing
obtained a permit to repair the roof at Zephyr Development. The authority agreed
to call a special meeting when the roof repair notification was received. Dan
Evans moved to table items 1-3 for failure to have initial work completed. Jim
Spears seconded the motion and it passed unanimously.
4. AIRPORT MANAGER’S
REPORT
Bids have been received for the T-Hangar project and
Taxiway Charlie rehabilitation. Mark Kistler provided an update on the T-Hangar
Development and Taxiway Charlie.
LPA is currently evaluating bids and researching funding
before making a final recommendation to the City. June 15, 2007 is the
deadline for grant applications to FAA. The current time schedule is to award
the bids within the next 120 days and then 6-8 months to build out. The T
Hangars should be built by winter.
The City has awarded a City pest control contract; the new
company does not tent for termites. The new company has offered to give us
references to assist in finding a company to tent the Barracks.
5. MONTHLY FUEL SALES
REPORT
Fuels sales reflected an increase in sales from Sun and
Fun. The total fuel sold is lower than last year, but the net profit is well.
The tenant discount program hasn’t seemed to affect the budget. The program is
still receiving positive feedback.
6. MONTHLY REVENUE/EXPENSE
REPORT
Revenues are in line with expectations. The Airport
Authority accepted the Monthly Project Report and Monthly Fuel Sales as
information.
ADJOURNMENT: 5:48 PM
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